Overview

FLSA: Non-Exempt Employees in this position provide general clerical functions in the Clerk of Courts Office in the Consolidated Court System. Employees are selected and supervised by the Clerk of Court or Supervising Deputy Clerk of Court, and work under moderate supervision once having gained experience on the job.

Essential Leadership Functions

Act with Integrity and Build Trust

• Demonstrate mutual respect, humility, and honesty in all interactions
• Speak up appropriately, even when expressing unpopular viewpoints
• Actively listen and remain open-minded to diverse perspectives

Drive for Results

• Set clear goals and objectives to motivate self and others to achieve outcomes
• Seek new opportunities to improve processes and drive sustainable results
• Hold self and others accountable through consistent evaluation and monitoring

Develop Talent and Effective Teams

• Foster a collaborative environment that encourages knowledge sharing and growth
• Provide mentorship and support to help self and others reach full potential
• Recognize and leverage diverse strengths within self and team

Lead with Vision and Strategy

• Understand and communicate a compelling vision that aligns with organizational goals
• Develop and execute comprehensive strategies to achieve long-term objectives
• Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully

Lead with Paradoxical, Critical, and Agile Thinking

• Navigate complex situations by considering multiple perspectives
• Adapt quickly to changes and uncertainties in the work environment
• Make critical decisions using analytical skills, experience, and input from others

Build and Maintain Effective Relationships

• Communicate and collaborate effectively with stakeholders across the organization
• Influence others through coaching, consulting, and team-minded thinking
• Develop and sustain partnerships that create positive outcomes for all stakeholders

Cultivate Community Engagement and Provide Excellent Service

• Understand and address the needs and concerns of the community
• Incorporate community perspectives into decision-making processes
• Drive initiatives that create positive impacts beyond the organization

Demonstrate Emotional Intelligence

• Show self-awareness and manage emotions effectively in challenging situations
• Seek and respond constructively to feedback, even in the face of setbacks
• Balance empathy with accountability when leading self and working with others

Essential Job Functions

Performs a variety of general clerical functions, including typing, filing, answering phone, photocopying, taking messages, courteously handling inquiries from the public, attorneys and other agencies and referring to appropriate personnel.

Accurately inputs/accesses/retrieves information on a computerized system.

Handles incoming and outgoing correspondence.

Conducts record searches for information, as requested.

Opens and distributes mail to appropriate staff.

Validates active warrants on a monthly basis.

Enters court dates into bond program to send reminders of court hearings.

Keeps confidentiality of work-related matters.

Follows instructions from office personnel and works cooperatively and courteously with other office personnel in completing all duties of the Office of the Clerk of Courts.

Prepares documents for scanning by removing staples, assembling pages; then scans documents and destroys them.

Waits on counter handling inquiries from the public in a courteous fashion.

Photocopies criminal/traffic files when requests are received.

Receives payments and fees and balances cash drawer.

Enters payments and related information in the CCAP court system database.

Checks monthly payments regarding fines.

Processes paperwork to suspend licenses and issues warrants as necessary.

If primarily assigned to Bonds & Fees duties: Receipts bonds and fees, fines and forfeitures and runs end-of-day reports. Dockets information on computerized system which involves recording all legal documents and court minutes. Assists Account clerk, balances daily receipts. Checks monthly payments regarding fines.

If primarily assigned to Jury Clerk duties: Summons jurors through written communication, prepares questionnaires and juror lists, assists court during jury selection process.

In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.

Physical demands: Sits at desk, uses hearing, near vision and fingering for typing, word processing or calculators or other office machines. Talks to clients, callers, department staff. Moves about the office. Handles papers and manuals, etc. Some time is spent standing and reaching in order to perform filing or other duties, and lifting files, copy paper and other office materials. Certain positions require standing for long periods of time and waiting on counters and frequent moving from desk to counter.

Related Job Functions

Performs related work as required or directed.

Assists other staff as necessary and fills in for vacations as needs dictate.

Knowledge, Skills and Abilities

Considerable knowledge of modern office methods and procedures and of business English and spelling.

Ability to operate general office equipment such as computer, copying machines, calculators, etc.

Ability to make simple computations either manually or by machine.

Ability to perform clerical operations; understand and carry out oral and written instructions of specific nature.

Ability to read, write, add and subtract.

Ability to deal the public and to establish good working relationships with associated agencies, County officials and other employees.

Ability to work with confidential records and keep confidentiality.

Ability to use independent judgment in carrying out assigned tasks.

Ability to input, access and retrieve data on a computerized system.

Ability to keep a variety of records.

Training, Experience and Other Requirements

Graduation from an accredited high school or GED, with training in business courses such as typing, bookkeeping and office practices.

Preference for advanced training and/or Associate Degree in clerical, legal secretary or computer functions.

Minimum of one year of general office experience.

Preference for individuals with experience as legal secretary.

Preference for experience using Consolidated Court Automation Programs (CCAP) e-filing system.

May consider other relevant combination of training and experience. Must be bondable for positions requiring handling of money.