Responsible for the weekly onboarding and orientation for new employees. Provides general administrative support to the Human Resources Department. Act as a resource to employees on HR-related questions and provide coordination of HR activities.

Schedule: On-site, Monday - Friday, 8am - 5pm

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Provide customer service on behalf of the HR Department for internal and external sources. Act as primary phone receptionist for the HR department.
• Coordinate and administer onboarding of new employees and facilitate weekly New Employee Orientation (NEO).
• Coordinate and work with Information Systems and employees regarding the issuance of new Security Access/Photo Identification Badges, create badges for new employees and reissue lost badges.
• Scan/attach documents to electronic personnel files and review to ensure documents were received in the HRIS. Maintain electronic personnel files in compliance with applicable legal requirements.
• Enter, maintain, and audit employee information in Workday Human Resources Information System (HRIS). Provide project based support to HRIS as directed.
• Assist the department in carrying out various human resources programs and procedures for employees (service awards, etc.).
• Coordinate events sponsored by the Human Resources department.
• Coordinate all HR mail distribution and order office supplies and materials.
• Perform wage and employment verification as needed.
• Provide support to HR staff in the benefits, employee relations, recruiting, and HRIS areas as needed.
• Amend, run, and deliver reports as needed to assist with HR functions. May need to create reports from time to time.
• Evaluate and propose revisions to internal processes to reduce costs and increase efficiency.
• Create new employee schedules for NEO.
• Process background checks for prospective new hires.

SKILLS and ABILITIES

• Must have strong presentation skill in front of large audiences.
• Must be organized with the ability to handle multiple priorities at once.
• Must have strong verbal and written communication skills.
• Must be able to efficiently prioritize tasks, meet deadlines, and maintain a high level of accuracy.
• Must be a collaborative team player with great initiative.
• Ability to maintain the highest standards of professionalism, solid judgment, maturity, personal integrity, and confidentiality.
• Excellent ability to maintain composure and effectiveness in a fast paced environment while maintaining accuracy and a positive disposition.
• Must be intuitive, able to anticipate needs and develop options.
• Must be comfortable with and quickly learn new systems and applications to support business needs (HRIS, Confluence, etc.).
• Possess analytical aptitude and display critical thinking skills.

EDUCATION AND EXPERIENCE:

• Bachelor's degree in HR or an equivalent combination of experience and education required.
• At least 2 years of HR and/or administrative experience required.
• Proficient in MS Office, including advanced Excel skills.
• Prefer past experience with HRIS systems and reporting software.
• Must have reliable and predictable attendance.

Pay Range:
$20.76 - $29.06

The above information is intended to indicate the general nature and level of work required in this position. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities, and qualifications required of those assigned to this job.

We offer a competitive Total Rewards Program. Eligibility for benefits is dependent on factors such as position type and FTE. Benefit-eligible employees qualify for benefits beginning on the first of the month following one month of employment. Vancouver Clinic offers medical, dental, vision, life insurance, AD& D, long term disability, health savings account, flexible spending account, employee assistance program, and multiple supplemental benefits (voluntary life, critical illness, accident, hospital indemnity, identity theft protection, legal services, etc.). We also offer a 401k retirement plan, with employer contributions after your first year of employment. Benefits-eligible employees accrue PTO and Personal Time based on hours worked and State worked, totaling 120 hours in the first year for full time staff and 200 hours in the first year for full time supervisors and above, increasing in subsequent years. PTO and Personal Time accruals are pro-rated by FTE/hours worked. Non-benefits eligible employees will accrue Personal Time based on hours worked and State worked. Employees will also enjoy up to six paid holidays per year, depending on schedule. Contact your recruiter for more information.

Vancouver Clinic is proud to be an Equal Opportunity Employer. Vancouver Clinic does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Vancouver Clinic is an alcohol and drug-free workplace. Offers are contingent on successful completion of background screen and immunization requirements.