We are seeking a Program Coordinator to provide administrative and document control support functions for established project programs at a client site in Bliane, WA. This position reports to Eichleay’s Support Services Department Manager and will support project managers, engineers and project controls for the program.

As the Program Coordinator, your primary responsibilities in this position will provide professional and efficient administrative and technical support for a suite of projects, cooperative assistance among work groups, visitors, and contract companies. Some specific aspects will cover document control and project coordination. In this role, you will also be responsible for preparing spreadsheets, reports, presentation packages, and other engineering and administrative documents.

Compensation: $28-40 *Anticipated rate may vary based on skills, experience, qualifications and internal peer equity. The pay range listed for this position is based on the anticipated base compensation at the time of the posting.

Work Arrangement: The schedule for this position will be a regular 5-8’s workweek with Monday through Thursday onsite and the option to work from home on Fridays.

Company Overview

Eichleay is a dynamic organization with over 150 years of experience in delivering project management and engineering solutions across various industries, including energy and chemicals, power generation, life sciences, mining, and food and beverage. We are committed to innovation, excellence, and building long-lasting relationships with our clients.

Core Responsibilities

• Demonstrates awareness and commitment to health, safety and environmental issues.
• Provide support to Project Managers, Project Controls, Field Coordinators, third party engineering companies and other staff or contractors.
• Liaison between the program and/or project and various departments using tact, discretion, respect, and courtesy to develop effective working relationships.
• Support Project Managers with project documentation and project assistance, as requested.
• Assist in clerical, filing, scanning, printing, building binders/booklets, organizational, and overall general needs.
• Maintain tracking registers and project filing.
• Use Outlook to schedule meetings, coordinate calendars/resources, and setup project distribution lists.
• Act as a scribe for program or project meetings as requested; compile action items and submit to supervisors of meetings; take meeting notes and distribute.
• Assist with new hire onboarding, including set up IT equipment requirements for new hires, transfers, and third-party contractors (i.e., computers, monitors, keyboard/mouse, docking stations). Generate Help Desk tickets in support of these groups.
• Submit visitor requests and act as escort.
• Receive, log, and distribute Request for Information (RFIs), following up to ensure timely response.
• Assist Project Managers to ensure IFA comments are captured and entered on the IFA master log.
• Project documentation responsibilities, including:
  • Review engineering packages for quality and compliance with client document management standards and policies.
  • Assemble and issue engineering packages for small capital refinery projects.
  • Timely turnover of project closeout deliverables, CAD files, SPI documentation, redlines, As-built drawings, QA/QC documents and final vendor documentation.
  • Setting up project folders and completing the project file index requests.

Job Requirements:

• Education: High School diploma
• Experience: 5 years’ experience; or equivalent combination of education, training and experience.

• Location: This position is based at a Client Site in Blaine, Wa. Monday through Thursday onsite and the option to work from home on Fridays, with prior approval from the program manager.
• Skills:

• • Proficient with Microsoft Excel, Outlook, PowerPoint, Teams, Visio, Word; Adobe, Bluebeam Revu, Maximo, Snag-It, and other specific software applications.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and ability to manage multiple tasks and requests.
  • Handle information of a confidential nature.
  • Work under pressure to agreed deadlines and cope with change.
  • Self-motivated to prioritize and manage potentially conflicting situations.
  • Demonstrate a “can do” attitude as a key team member with flexibility, enthusiasm, reliability, and discretion.
• Travel: Travel outside the area is expected to be minimal, less than 10%
• Industry Requirements: This role will require all or some of the following requirements at time of hire or during employment
  • HHFT Safety Training and current card or ability to obtain.
  • Client Safety Training and current badge or ability to obtain.
  • TWIC Certification and current card or ability to obtain. TWIC card must be obtained prior to start date or start date may need to be adjusted.
  • Background screening including previous employment, education, criminal history, and driving record verification.
  • Participation in random drug and alcohol programs.

Work Environment and Physical Demands:

The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.

• While performing duties of this job, you would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear (this includes being able to hear and talk on site based communication equipment), distinguish between various colors, be able to hear safety tones/notifications, and use fingers and hands to feel objects, tools, temperature or controls.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.
• Overtime may be necessary as workload dictates. This may include weekdays and weekends.
• Job duties will be performed at a client site, production facility or industrial/construction job site.
• Conditions and/or schedule may vary, but the conditions listed above will generally apply.
• Candidates will be required to follow our clients' site-based rules and protocols regarding infectious diseases.

All opportunities with Eichleay will require authorization to work in the US without the need for sponsorship. Positions will require in-person interactions and may require working on site in an office or field environment. This position is subject to federally mandated drug/alcohol testing. Candidates applying to Eichleay must have the ability to be badged and maintain a badge as a safety sensitive position and/or within the Building and Construction trade for process safety management governed facilities. This will require in-depth drug screening for all positions.

We are an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.

Use of Artificial Intelligence: At Eichleay, we embrace the responsible use of Artificial Intelligence (AI) to enhance efficiency and decision-making across our operations, including recruitment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.