Essential Functions and Responsibilities:

Executive Staff Support:

• Effectively manage and prioritize the President's and executives' calendars.
• Schedule and coordinate internal and external meetings, ensuring efficient use of their time.
• Arrange and coordinate domestic and international travel logistics, including flights, accommodations, transportation, and itineraries.
• Collaborate with executive team members to plan, organize, and execute meetings, conferences, and events.
• Coordinate logistics, including venue selection, catering, audio-visual requirements, and material preparation for the President and CEO staff meetings
• Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
• Cultivate positive working relationships with internal and external stakeholders.

Administrative Support:

• Follow up with executives and their teams to ensure timely completion of tasks, including performance management and compliance training deadlines.
• Assist in special projects and initiatives as directed by the President or other executives
• Support the HR team with managing employee files.

Time Allocation:

• President: 8 hours per week
• VP HR: 7 hours per week
• CRO, CFO, CMO, CTO, Chief Architect – 4 hours per week per leader

Requirements

• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy in all tasks.
• Excellent written and verbal communication skills.
• Proficient in calendar management tools and Microsoft Office Suite.
• Ability to handle confidential information with discretion.
• Flexibility to adapt to changing priorities and work independently.
• Possesses a strong aptitude for technology with the ability to quickly master and integrate tools relevant to the role.
• Must comply with company vaccination policy
• Ability to follow DI’s policies and procedures
• Based in the greater Burlington, VT area and able to be in the office weekly or when requested

Education and/or Experience

Previous experience supporting C-level executives is highly desirable.

Physical Requirements/Working Conditions:

While performing duties of this job, the employee is predominantly functioning in a sedentary light office position with a high frequency of keyboarding and computer use.

Supervision Level

This person reports directly to the People Operations Manager.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.