The Strategic Operations, Analysis, and Research (SOAR) Sector of Applied Research Associates, Inc. (ARA) is seeking a proactive and detail-oriented Administrative Assistant to join our collaborative team. As an Administrative Assistant, you will be part of the backbone of our daily operations, ensuring everything runs smoothly and efficiently. Your role will be integral in maintaining an organized and professional office atmosphere. The Business Operations Team is the backbone of our organization, ensuring the smooth and efficient daily operations of the office. Your role will be pivotal in maintaining an organized and professional atmosphere where everyone can focus on doing their best work.

Key Responsibilities:

• Office Management: Help to oversee office supplies, handle maintenance requests, manage incoming and outgoing mail, and ensure the office is always welcoming and functional.
• Administrative Support: Provide comprehensive support across departments with scheduling, clerical work, and government inventory management.
• Communication: Act as the face of the company for clients, visitors, and team members, offering top-tier customer service via phone and in person.
• Documentation: Organize, maintain, and file important documents and records efficiently.
• Event Coordination: Assist in planning and executing internal events, meetings, and other organizational functions.
• Data Entry & Management: Accurately input and track data in our systems, ensuring information is always up to date and accessible.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) with strong attention to detail
• Exceptional organizational skills and the ability to multitask effectively in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a team-oriented environment
• High school diploma required; additional qualifications as an Administrative Assistant or Secretary are a plus
• US Citizenship
• Ability to obtain a Department of Defense (DoD) Secret clearance (minimum)

Why Join Us?

• Innovative Environment: Work in a forward-thinking team that values creativity and offers collaboration with human resources, facility security, and accounting
• Supportive Culture: Join a team with a positive, inclusive culture that prioritizes work-life balance
• Competitive Benefits: Comprehensive benefits package including health, dental, and retirement plans
• Employee Ownership: Benefit from long-term stability and engagement with an employee ownership model

COMPANY INFORMATION:

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2000 professionals. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership fosters greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please visit our website at www.ara.com.

Please apply at www.careers.ara.com for the Administrative Assistant position.

Experience

• 1 - 3 years: Relevant work experience

Education

• High School or better

Behaviors

• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Self-Starter: Inspired to perform without outside help
• Goal Completion: Inspired to perform well by the completion of tasks
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)