Commercial Lease Administrator/ Property Accountant

Posted: Monday, 31 March 2025
Valid Thru: Wednesday, 30 April 2025
Index Requested on: 03/31/2025 13:16:49
Indexed on: 03/31/2025 13:16:49

Location: Norfolk, VA, 23501, US

Industry: Advertising and Public Relations
Occupational Category: 13-0000.00 - Business and Financial Operations
Type of Employment: FULL_TIME

Harbor Group Management is hiring!

Description:

Commercial Lease Administrator/ Property Accountant

Location: Norfolk, VA (In-office role)

Job Summary :

We are seeking an experienced and detail-oriented individual to join our team in Norfolk as a Commercial Lease Administrator / Property Accountant

This in-person position will involve managing accounting functions and lease administration tasks for commercial properties. The ideal candidate will have a solid background in financial services and lease management, with the ability to handle a variety of responsibilities such as accounts payable and receivable, tenant/vendor communications, lease tracking, and budget support.

Primary Duties :

  • Accounts Payable & Receivable : Process daily accounts payable and receivable transactions for assigned properties.
  • Vendor and Tenant Relationship Management : Maintain strong and effective relationships with vendors and tenants, addressing inquiries and resolving issues promptly.
  • Lease & Financial Data Management : Track and maintain key data related to rental increases, insurance certificates, lease renewals/expirations, gross sales, percentage rents, and key lease dates using MRI software.
  • Special Billings Oversight : Manage and oversee commercial special billings including meter readings, use & occupancy tax billings, work orders, and insurance/tax reimbursements.
  • Tenant Correspondence : Prepare and review correspondence with tenants, including late payment notices, rent increase notifications, and commencement date agreements.
  • Lease Documentation & Compliance : Assist with SNDA/Estoppel processes by creating, distributing, tracking, and collecting necessary documents.
  • Financial Reporting : Assist in the preparation of monthly financial reports, including stacking plans, occupancy reports, cash management, accrual workbooks, and variance analysis for the General Manager.
  • CAM Reconciliations & Audits : Calculate Common Area Maintenance (CAM) costs, including monthly estimates, year-end true-ups, CPI escalations, and operating expense audits.
  • Reforecasting & Budgeting : Collaborate with General Manager on income and expense projections.
  • Letters of Credit Management : Track and manage tenant letters of credit for compliance, process drawdowns, and transfers.
  • Account Audits & Reconciliation : Perform tenant account audits and provide accounts receivable documentation; resolve bank reconciliation discrepancies.
  • Lender Reserve Draws : Calculate and process lender reserve draw requests and ensure proper documentation.
  • Special Projects : Take on additional tasks and projects as assigned by management.


Education Requirements :

  • Bachelor's degree in Finance, Accounting, or a related field, or equivalent professional experience.


Experience Requirements :

  • 3-5 years of experience in commercial lease administration and accounting, with hands-on experience abstracting lease terms, options, and calculating CAM reconciliations.
  • 2-3 years of experience in managing lender reserve draws and Tenant Improvement Allowances.
  • Proficiency in Microsoft Office Suite, particularly advanced Excel skills.
  • Experience with MRI, YARDI, or similar accounting software is preferred.
  • Strong ability to learn and utilize accounting and lease management software.
  • Exceptional organizational and analytical skills, with attention to detail and the ability to manage large volumes of data accurately.
  • Excellent written and verbal communication skills, including the ability to draft clear, professional tenant correspondence.
  • Ability to work independently and collaborate within a team, managing competing priorities and meeting deadlines.


Certificates, Licenses, Registrations :

  • Valid driver's license required.


If you have the required experience and are ready to contribute within a dynamic commercial property management team, we encourage you to apply!

WHAT WE OFFER:

  • Competitive Salaries & Bonuses
  • Medical, Dental & Vision Plans
  • 401(k) Plan with Employer Matching Contributions
  • Paid Personal Time & Holidays
  • Flexible Spending Accounts
  • Free Long-Term Disability
  • Free Life Insurance
  • Short Term Disability
  • Health Savings Account with Employer Contributions
  • Wellness Perks
  • FinFit Health Finance Program
  • Employee Apartment Discount
  • Employee Referral Program
  • Employee Recognition & Awards
  • Employee Assistance Program
  • Volunteer & Community Service Opportunities
  • Tuition Reimbursement


#LP-KP1

Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Responsibilities:

Please review the job description.

Educational requirements:

  • high school

Desired Skills:

Please see the job description for required or recommended skills.

Benefits:

Please see the job description for benefits.

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