Title: Program Coordinator
Starting Salary Range: The starting salary range for this position will be in the $22.93- $23.62 per hour range, depending on experience, education, and skills relevant to the position. Please note that the indicated starting salary range describes the range for an incumbent in this position. Most new staff generally start at the beginning of the range percentile to ensure internal salary equity.
Location: Harrisonburg, VA
Status: Full-Time, Non-/Exempt
Benefit Eligible: Health, Vision, Dental, Short/Long-Term Disability, Basic Life Retirement, Paid Time Off
Reports to: Program Manager or Crew Program Director
Posting Period: Please apply before October 17, 2025

Organizational Summary:

Conservation Legacy is a nationwide non-profit. The Corps programs within the organization engage participants in diverse conservation and community projects that serve public and private lands. These projects provide opportunities for personal and professional development and strive toward a high priority of needs for public land managers and community partners. Through the mission of engaging future leaders who protect, restore, and enhance our nation’s lands through community-based service; Conservation Legacy works toward a world with healthy lands, air, and water; thriving people and resilient communities.

Program Summary:

Appalachian Conservation Corps (ACC) works to connect young people to critical conservation service work across Appalachia and neighboring communities in Virginia, West Virginia, Ohio, Maryland, DC, Delaware, and Pennsylvania. As an AmeriCorps program, ACC partners with public land managers to identify, plan, and complete projects that improve public access, habitat quality, and economic development. ACC is a program of Conservation Legacy, a nationwide network of conservation service organizations. Our programs focus on service, place-based learning, life skills development, appreciation of diversity, civic responsibility, and career development. ACC also provides an opportunity for members to learn about the local environment and issues affecting it and introduces individuals to recreation and resource management careers. ACC welcomes national applicants but also emphasizes the engagement of local individuals who represent the communities in which they serve.

Position Summary:

The Program Coordinator’s (“Coordinator” or “they“) primary responsibilities are to: Participate in the planning and execution of crew leader and member trainings; Coordinate communication between the field and the office; Support and mentor all field staff; Ensure crews are both supported and prepared to maintain safety, program integrity, and quality projects in the field; manage project logistics, property access, mapping, and materials pick up or delivery. Both office and field operations are required by this position and a flexible schedule is a must. The position is generally 60% office-based and 40% field based, though field expectations may be higher in certain weeks depending on project or recovery priorities. They must be available for emergency trips to the field. The Program Coordinator reports to ACC’s Program Manager or Crew Program Director. The continuation of this initiative and this position is funding-dependent.

Outcomes & Functions of Position:

Crew Leader and Member Placements

• Assist in developing positions for the Crew Program with many different project partners. Develop, oversee, and evaluate an effective strategy to recruit and advertise crew personnel positions, collaborating with other staff as necessary.
• Monitor and review incoming applications for volume and quality.
• Interview, select, and onboard Crew Members, collaborating externally and internally as necessary.
• Fill all open positions in a reasonable amount of time.
• Collect, compile, and process all required intake and enrollment materials for Crew Leaders and Members.
• Co-manage with the Individual Placements (IP) program any IPs that are funded by related agreements and whose roles directly contribute to the partner’s larger efforts of the Crew program.

Training, Field Support, and Development

• Assist in creating and delivering internal orientations and trainings, intentionally aligning with Conservation Legacy’s strategic initiatives.
• Substantially visit, assist, and support crews in the field proactively and as needed.
• Facilitate and encourage opportunities for Crew Lead and Member development.
• Attend off-season ACC/Conservation Legacy retreats and operations development events.
• Continue with technical program-specific education, training, and industry exposure.
• Build, share and update project maps.
• Ensure saw and herbicide program standards are met.

Partner Support and Position Development

• Work with partner staff contacts to support related programs in ACC’s program footprint.
• Facilitate crews’ attendance to technical trainings supported by partner organizations.
• Facilitate consistent field operations and share best practices/learning lessons.

Program Support and Administration

• Supervise and mentor a cohort of crews.
• Assist with mentorship of related individual placements.
• Ensure that timesheets are completed promptly and correctly.
• Enforce and monitor appropriate risk management and all ACC Policies and Procedures across the program; review, digest, and follow up on incident reports, vehicle accident reports, and worker’s compensation claims.
• Assist with vehicle leasing, remote fleet management, and remote gear cache management.
• Assist with coordination of program logistics.
• Develop and implement effective and efficient administrative systems for recruitment, enrollment, management, evaluation, exits, reporting, and marketing, working closely with other ACC staff.
• Maintain regular remote communications with crews.
• Facilitate the creation of social media material.
• Collect and compile information for reports and internal/external news and reports, including but not limited to AmeriCorps and project performance reporting.
• Collaborate with crews and staff to maintain and improve program operations and quality. Work to maintain high retention and satisfy partners through regular communication with crews.
• Coordinate, review, and follow up on completion and quality of intra-crew evaluations.

General Administration

• Participate in staff meetings and support other staff as appropriate.
• Abide by Conservation Legacy’s credit cardholder and spending policies, including providing proper associated documentation.

Regional and Organizational Support

• Participate in ACC’s internal, rotating emergency on-call system.
• Maintain productive relationships and interface significantly with other staff regarding administrative details and program items.
• Assist with relevant activities within ACC/Conservation Legacy.
• Provide technical knowledge to and build capacity of monitoring programs and projects in other areas of Conservation Legacy as opportunities arise.

Other Duties

• Successfully engages, leads and supports an inclusive work environment for those of underrepresented populations within the organization and the communities we serve.
• Leads and/or participates in organizational-wide teams, projects and initiatives that support the work of the Strategic Plans goals.
• Reports any potential harassment or grievances within the organization as identified in the Personnel Policy Manual.

Organizational Advocacy

• Successfully engages, leads and supports a positive work environment for all within the organization and the communities we serve.
• Leads and/or participates in organizational-wide teams, projects and initiatives that support the work of the Strategic Plans goals.
• Reports any potential complaints within the organization as identified in the Personnel Policy Manual.
• Assists or leads other responsibilities, as assigned.

Our Commitment:

Conservation Legacy is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations to perform essential job functions. Physical requirements may include periodic overnight travel, non-traditional work hours, ability to move across varied terrain, use program-specific tools and a range of technology on an infrequent or frequent basis. Exerting up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects. The ability to safely drive an organizational vehicle may also be required for some positions. If you need assistance and/or reasonable accommodation due to a disability during the application or recruiting process, please send a request to the hiring manager.

Qualifications:

• Previous Corps Experience.
• B Faller Certification, or willingness to obtain before the start of the field season.
• VA Herbicide Technician certification, or the willingness to obtain before the start of the field season.
• Competency in Trail building and Maintenance.
• Ability to successfully work in a fluid, changing work environment.
• Ability to operate Microsoft Office programs and applications, or similar platforms.
• Ability to keep others and oneself, in remote locations, accountable to expectations.
• Valid Driver’s License and Insurable Driving Record per Personnel Policies.
• Must be able to pass the organization’s criminal history check requirements.

Other Competencies Desired for this Position’s Success:

• Successful completion of 6 months or multiple seasons with leadership responsibilities in a conservation setting.
• Demonstrated experience with any of the following:
  • Recruitment, hiring, training, and/or management.
  • Managing administrative systems or databases.

Conservation Legacy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodations due to a disability during the application or recruiting process, please send a request to the hiring manager.