What you’ll do as a Leasing Administrator

• Supports Lease Manager with administration of properties (including our subsidiaries and subleases).
• Works with various internal teams (e.g., finance, operations) and external stakeholders (e.g., landlords, property managers) to ensure smooth operations.
• Maintains lease documents; ensures they are correctly filed, properly executed, and archived for future reference.
• Reconciles and ensures timely payment of rent and other financial obligations under the lease, including common area maintenance (CAM) charges, operating expenses, and property taxes.
• Tracks Construction in Progress (CIP) accounts and provides quarterly reports to Senior Managers, so they understand and anticipate amortization expenses.
• Acts as a point of contact for tenants, responding to questions, concerns, or issues related to the lease agreement or property conditions.
• Ensures that ARA maintains appropriate insurance coverage as outlined in the lease agreements and supports annual audits.
• Once fully trained, there will be opportunities for growth and development into additional duties.

Leasing Administrator Requirements

• Bachelor’s degree or comparable experience
• Intermediate proficiency with MS Office (especially Excel, Word and Outlook) and Adobe Acrobat
• Detail-oriented, proactive, and organized with a strong work ethic
• Customer service focused with excellent time management and prioritization skills
• Self-motivated and proactive with the ability to manage independent tasks and/or projects
• Ability to:
  • Communicate effectively (both verbal and written)
  • Enter data accurately into computer systems
  • Think critically and pay acute attention to details
  • Build relationships and work collaboratively with team members
  • Work independently and take ownership of individual tasks

Leasing Administrator Preferences

• Familiarity with accounting and bookkeeping procedures
• Experience with property management and leases
• Familiarity with Visual Lease platform
• Has a security clearance or is eligible to obtain one

Company & Division Information

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2000 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. We embrace employee ownership and believe it spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as employee-owners. The culture is challenging; innovation and experimentation are the norm. Employee-owners are eligible to participate in our Employee Stock Ownership Plan (ESOP), an opportunity which adds to the company’s success and the employee’s future. Our motto is “Engineering and Science That Matters for Fun & Profit” and we live our core values of Passion, Freedom, Service, and Growth every day. For additional information and an opportunity to join our unique team, please visit our website at www.ara.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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