Administrative Assistant

ADMINISTRATIVE ASSISTANT
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With dedication to our people and our products, The Honickman Companies® are collectively one of the largest independent beverage employers in the country. Our Canada Dry business includes distribution for brands like Sunkist, A& W, Snapple, Sparkling Ice as well as several premium waters and energy drinks.

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Our office in Norfolk, VA is looking for passionate, self-motivated, and detail-oriented team players who are committed to the success of our business as well as our customers. You will be the face of the Salisbury, MD location for any administrative needs.
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REPRESENTATIVE RESPONSIBILITIES:
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The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The actual duties required of this position will vary.
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• Provide administrative support to employees and managers, including maintaining files, creating reports, and drafting correspondence.
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• Partner with HR to ensure new employees are onboarded in accordance with HR's SOPs.
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• Answer phones, greet visitors, and manage visitor sign-in through iLobby.
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• Route incoming mail, schedule meetings/appointments, and manage filing of correspondence and records.
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• Copy, collate, and distribute materials upon request.
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• Support payroll activities and work in collaboration with the payroll department.
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• Complete daily route reconciliation through VIP and work closely with headquarters to resolve any route variances.
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• Assist with cash pickups from Garda, ensuring adherence to the correct process.
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• Sort and file all driver invoices daily; escalate any invoice issues to the Delivery Manager.
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• Ensure all driver paperwork is accurate and report discrepancies to the Delivery Manager.
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• Assist in obtaining Proof of Deliveries (P.O.D.s) and work with Delivery to address related issues.
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• Schedule and communicate dock times for club stores.
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• Utilize Open Dock to assist with delivery scheduling.
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• Act as record keeper, ensuring all files are maintained according to company policies.
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• Uphold confidentiality requirements in handling sensitive documents.
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• Maintain accurate documentation and assist in audits or reviews when necessary.
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• Order office supplies as needed.
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EXPERIENCE, EDUCATION, CERTIFICATION:
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Required:
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• Equivalent of high school diploma or G.E.D certification and 2 years experience as an Administrative Assistant or equivalent job duties.
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Preferred:
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• Associate's degree or some college level coursework.
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• Related training or certification.
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• Experience with confidential files, documents and other information.
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KNOWLEDGE AND COMPETENCIES
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The following key competencies represent qualities, traits and behaviors that a successful employee will exhibit. This list is not exhaustive, as other qualities, traits and behaviors are also desired.
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- Must be proficient in Microsoft Excel, PowerPoint & Word.
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-Effectively and coherently conveys relevant information to managers/supervisors and coworkers.
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-Listens to and understands others.
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-Meets and exceeds expectations of managers/supervisors and coworkers.
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-Acts in a professional, courteous, and cooperative manner.
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-Seeks guidance before problems occur and promptly reports concerns or potential violations in accordance with reporting procedures.
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-Refers to a variety of sources such as Company policy manuals, employee handbook and external resources.
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-Compiles and organizes all the facts required to respond to request(s).
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-Develops openness and trust with others.
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-Expresses opposing views in a tactful manner.
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-Makes others feel comfortable.
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-Shifts back and forth as needed between two or more activities or sources of information.
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-Can handle more than one assignment or responsibility during a given time period.
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-Keeps records for future reference in an organized manner.
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-Organizes information others can use easily.
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-Keeps up with new incoming records.
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-Follows and promotes the Company rules and procedures.
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-Shows an appreciation and sets an example for safe work behavior.
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-Does not take inappropriate risks.
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-Strong ethics and the ability to keep information confidential.
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REPRESENTATIVE MACHINES, TOOLS, EQUIPMENT AND/OR SOFTWARE USED:
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The following machines, tools, equipment and/or software are commonly, but not always, associated with the performance of this position. Actual machines, tools, equipment and/or software used will vary.
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• Office equipment including, but not limited to, computer, phone, fax machine, copier and calculator.
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• MS Office including Word and Excel, PowerPoint, Margin Minder, AS400.
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*Pay range for this position is between $20-25 per hour.
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