Job Title: Administrative Assistant

Classification: Non-Exempt

Revised: 2/19/2025

Job Summary: Alsco Uniforms is looking for a highly organized and detail-oriented Executive Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our company with diverse projects and provide administrative support to executive and senior departmental leadership.

Compensation: $35 - $40 per hour

About Us:

We are Alsco Uniforms. We’ve been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350, 000 customers in 13 countries. It’s our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.

Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We’re seeking driven professionals with an ambition to grow within our company. We’d love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.

Join our team and build your career with Alsco Uniforms!

Our full-time employees enjoy:

• Medical, Dental, Vision, FHSA/HSA
• Life Insurance, Disability Insurance
• 401(k) Plan with Company Match
• Paid Time Off, Sick Time, Paid Holidays
• Free VASA Fitness Membership and On-site Fitness Facility
• Wellness Coaching
• UTA Transit Pass (Heavily Subsidized)
• Learning & Development Opportunities
• Inclusive and Diverse Team Environment

The Ideal Candidate

The ideal candidate is a detail-oriented, self-starter with three or more years of prior experience supporting a senior executive or leadership team. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the needs of executive and senior leadership. The candidate must interact seamlessly and with a professional demeanor across a broad range of individuals. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel, and institutional information while exercising professionalism and discretion.

Essential Functions:

• Compose, edit, and prepare communications such as memos, emails, reports, and other routine correspondence
• Maintain calendars
• Handle printing, copying, filing, and email/messages
• Sort and direct incoming mail; mail merge, label outgoing mail/overnight packages
• Coordinate internal and external meetings/events, including scheduling meeting rooms, hotel reservations and accommodations, compiling data, distributing materials, sending reminders, and organizing catering, when necessary
• Coordinate travel, including air, car, and hotel reservations
• Process service of process (garnishments, child support orders, letters of representation, etc.)
• Process, reconcile, and track payments
• Maintain email and other address directories
• Organize and maintain paper and electronic filing systems
• Maintain confidential and sensitive information
• Complete a variety of special projects including creating PowerPoint presentations, assembling and distributing financial statements, compiling reports, and preparing agenda materials
• Routinely perform a wide variety of support duties, including supporting various departments or projects, as needed

Additional Functions:

• Provide backup support for front desk/reception and mailroom positions, as needed
• Answering phone calls in a polite and professional manner
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate department
• Other general office support as needed including answering phones, data entry, and other clerical duties.
• Perform other projects and tasks as assigned.

Qualifications:

• Comfortable interacting with high-level executives
• Appropriate handling of confidential and proprietary information
• Effective time management – ability to juggle multiple tasks and meet deadlines
• Excellent organizational skills
• Accuracy in assignments and projects
• Critical thinking and problem solving
• Display sound judgment with the ability to prioritize and make decisions
• Follow instructions and processes
• Effective written and verbal communication, including editing and proofreading skills
• Interpersonal communication and collaboration
• Excellent computer skills, including Microsoft Office (Outlook, Word, PowerPoint, and Excel); familiarity with Sharepoint and Adobe is a plus
• Ability to learn new systems
• Energetic and eager to tackle new projects and ideas

Education:

• High school diploma or equivalent required.
• College coursework is preferred.

Typical Environmental Conditions:

• Indoor office environment

Travel Requirements:

• Minimal

Physical Requirements:

• Physical demands and requirements for the shift consist of standing, walking, sitting for long periods of time, and occasionally lifting up to 25 lbs., stooping, typing, hearing, and speaking. Must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threats to self or others.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)