Position Summary:

The Training & Communications Coordinator provides administrative support, maintenance, and facilitation of institution-wide training for the Sponsored Projects Administration (SPA) department and the institutional research community. Supports the Director in maintaining training resources to develop and deliver online and face-to-face training opportunities for department administrators, faculty, and staff across the institution. Manages the day-to-day operations of the SPA Internship program and all SPA training programs conducted across the University. This role will also assist with coordinating an internship program. We are looking for a training coordinator to assist with creating modules and training courses for clinical research areas within our Sponsored Projects Administration department. It is desired that you have a background in research administration and giving presentations to groups.

This is a full-time, exempt position. It is eligible for all UTHealth benefits, including healthcare coverage and participation in a pension plan run by the State of Texas. You will be officing in our University Center Tower, which is located in the heart of the Texas Medical Center. This facility is on both bus and rail lines and has many parking options nearby.

What we do here changes the world. UTHealth Houston is Texas's resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us, you won't want to leave. We reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equate to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' well-being is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts, including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Key Accountabilities:

• Organizes all aspects of the SPA training programs that are conducted across the university. Tasks include scheduling, creating and maintaining training materials, registration, developing agendas, updating presentations for speakers, catering (if applicable), and course evaluations
• Maintains schedules for interns, trainers, guest speakers, mentors, and various meetings
• Maintains organizational communications such as bulletin boards, training schedules, and user guides to ensure employees know of training and development events and resources
• Ensures content and courses are accurate and maintains timely and complete training registration and statistics in the university's Learning Management System
• Arranges all internship candidate interviews, travel, and manages departmental onboarding system access completion
• Assists with planning events to promote internship opportunities
• Tracks and processes all trainer/mentor monthly payments and reimbursements
• Ensures the appropriate centralized retention of SPA's training manuals and documents
• Builds strong relationships with internal/external partners for the delivery of employee training opportunities
• May assist with data collection and preparing progress reports and may be assigned data integrity projects from various SPA teams.
• May update the SPA website to promote internship opportunities
• Performs other duties as assigned.

Minimum Education:

At least a Bachelor's Degree is required

Minimum Experience:

2 years of related experience required; prior coordination of training and education preferred

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether factors such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from maintaining the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.