Job Description:

UTHealth's Human Resources department is seeking a dynamic and organized individual to fill the role of Coordinator for the Executive Recruitment, Leadership and Learning team. This team oversees the interview, selection, and hiring process for leadership roles, along with the design and implementation of leadership training and development programs across the university. In collaboration with the team, one of the Coordinator's primary goals will be to achieve positive and effective outcomes in support of university and departmental business objectives.

This self-starter will act decisively on their own while communicating frequently with executive leadership and maintaining strong relationships with various business partners. They will provide overall administrative support, schedule meetings and interviews for various candidates and interview groups, create meeting and interview agendas and packets, as well as assist the departments in the coordination of candidate travel and expense reimbursements. They are responsible for financial administration tasks, including entering invoices, purchase orders, and expenses into the financial system; ordering various supplies. The Coordinator partners closely with the Executive Recruitment, Leadership, and Learning team to streamline and standardize processes to ensure things run smoothly in this critical, highly visible area.

The ideal candidate will be a tech-savvy professional who can utilize all of the tools in MS Office needed in today's recruiting climate, including expert skills in Excel, PowerPoint, and Teams to create spreadsheets and departmental reports. Additionally, knowledge of video meeting technology is needed as they will schedule both in-person and virtual interviews.

This position will be based out of the University Center Tower located at the corner of Fannin and Pressler. It is a non-exempt, full-time role that works standard hours during a typical work week. It will be eligible for all UTHealth benefits, including healthcare coverage and participation in the State of Texas retirement plan. You will be working remotely from home on most days, but there are times when this team has to come into the office physically to help manage the candidate process.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Key Accountabilities:

• Facilitates the recruitment process by providing administrative and logistical support to the executive recruiting team.
• Coordinates the flow of candidates through the recruitment process, from scheduling interviews to bringing new employees on board.
• Schedules and maintains calendars for internal executive recruitment staff and travel itineraries for candidates; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
• Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
• Advises applicants of the necessary steps. Ensures employment practices are in compliance with University, State, and Federal guidelines and regulations.
• Coordinates with pre-employment personnel to ensure a smooth transition of new personnel. Ensures they are properly tracked and hired in Taleo. Sorts resumes, maintains the applicant tracking system, and prepares reports.
• Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in the area of responsibility within guidelines established by the supervisor.
• May work with job candidates, external recruiters and agencies, and other human resource professionals in support of the department's hiring needs.
• Performs other duties as assigned.

Minimum Education:

H igh School diploma or equivalent required. Bachelor's degree preferred.

Minimum Experience:

Five (5) years of related work experience required. Extensive experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports is required. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215