Position Summary:

Provides high-level administrative, business, and financial operations support to a department or team of professionals, operating with independence under general supervision. Coordinates and streamlines moderately complex processes, leveraging a thorough understanding of institutional policies, procedures, and regulatory requirements. Plays a key role in supporting day-to-day operations, ensuring efficiency, accuracy, and compliance. Department-specific responsibilities may be defined in alignment with strategic and operational goals.

Position Key Accountabilities:

Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.

Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.

Regularly handles confidential information and sensitive issues.

Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.

Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.

Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.

Maintain departmental equipment and space inventories.

May train entry level support staff. May lead support staff.

May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.

Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.

Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.

Other duties as assigned.

Certification/Skills:

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred.

Minimum Education:

Bachelor's degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

Minimum Experience:

One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Residency Requirement:

Employees must permanently reside and work in the State of Texas.