Key Responsibilities - Proposal Management:
- Collaborate with stakeholders to understand customer needs and the scope of projects.
- Lead the creation and development of persuasive and compelling technical proposals that clearly convey the company's value proposition.
- Lead the end-to-end proposal development process both technical and price, from initial request to submission
- Ensure all proposals are prepared accurately and delivered on time in accordance with customer specifications.
- Create and maintain a proposal library with templates, tables, workbooks, case studies, and other reusable content.
- Work with cross functional teams to develop, implement and manage contract budgets based on price proposals.
- Contract Management:
- Collaborate with the management team to support the organizations goals in achieving revenue targets by providing accurate and well-structured proposals.
- Manage the contract lifecycle, from drafting and negotiations to execution and renewal.
- Draft, review, and negotiate contracts, agreements, and amendments with customers, suppliers, subcontractors, and other partners.
- Ensure contracts are aligned with company policies, legal requirements, and industry standards.
- Monitor contract performance to ensure compliance with PWS/SOW, contract deliverables, terms and conditions and resolve issues that may arise.
- Interface with project managers to facilitate a seamless transition from contract award to project initiation.
- Record Keeping and Documentation:
- Maintain accurate and up-to-date records of all proposals and contracts, including amendments, task orders, and change orders.
- Ensure all proposals and contracts are properly documented, organized, and accessible for future reference.
- Create and maintain a comprehensive database of proposals, contracts, and related documents for easy access.
- Risk Management:
- Identify potential risks associated with contracts and develop strategies to mitigate them.
- Implement risk assessment and management techniques to protect the company's interests.
- Monitor key performance indicators (KPIs) to track the success of the contract.
- Continuous Improvement:
- Keep abreast of industry best practices, emerging trends, industry standards, and changes in regulations.
- Recommend and implement process improvements to enhance efficiency and effectiveness in the proposal and contract management process.
- Implement improvements and best practices to enhance the efficiency of the proposal and contract management processes.
- Stakeholder Collaboration:
- Collaborate effectively with senior management and cross functional teams to gather necessary information and insights for proposals and contracts.
- Communicate proposal and contract requirements clearly to all stakeholders and facilitate meetings as needed.
- Establish and maintain relationships with all stakeholders such as customers, subcontractors, regulators, assessors, and vendors to address inquiries and maintain favorable business relations. .
- Data Analysis:
- Utilize data analysis tools and reports to make informed decisions and provide regular reports to the management team.
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