Executive Assistant - Projects & Initiatives

Location: San Antonio, TX / Exempt

At Spurs Sports & Entertainment (SS& E), we work in service of something bigger than ourselves. To us it is so much more than just a game or concert. It takes all the members of our team to deliver on our mission of uniting people through unforgettable experiences and, to fulfill our purpose of being champions, inspiring humanity through sports and entertainment. SS& E owns and operates the San Antonio Spurs (NBA), Austin Spurs (NBA G-League), and the San Antonio FC (USL), and also manages day-to-day operations of the Frost Bank Center, The Rock at La Cantera, Toyota Field and STAR Complex.

We are seeking a talented and dynamic Executive Assistant to join our People & Culture team! The ideal candidate will partner closely with our Chief People & Culture Officer, providing exceptional administrative support, overseeing administrative logistics, driving project outcomes, and building a strong rapport with stakeholders while also maintaining flexibility. This new team member will be adept at solving problems as they arise, proactive in their communication, and will always maintain an elevated attention to detail. If you’re interested, we invite you to learn more about the role below and formally apply for consideration!

What You’ll Do:

• Provide day-to-day administrative support, as it relates to calendar management, travel accommodation, and communications.
• Plan, organize, and schedule internal and external meetings; coordinate logistics (room set up, technology, materials, food, etc.) for the successful execution of key meetings and events.
• Gain a departmental understanding of key initiatives and support select projects. Drives departmental project execution, tracks timelines, and provides a consolidated view of activities.

• Handles incoming and outgoing inquiries ensuring interactions are professional and handled with diplomacy and tact.
• Supports department budget oversight and accountable for accurate tracking.
• Own invoice and expense processing, and vendor relationships aligned with the business units.
• Create and distribute meeting notes and initiate follow up on action items.
• Oversees recognition to support departmental efforts (e.g. birthdays, anniversaries, etc.).
• Collaborate and successfully work with a diverse group of internal and external stakeholders in executing day-to-day work, particularly shared service team and other assistants within the organization.
• Maintains the utmost confidentiality, applying care and consideration in communications and interactions.
• Available after hours for events, games and for travel as needed and necessary.
• Other duties as assigned to support the CHPCO and the People & Culture organization.

Who You Are:

• Experience: 3+ years supporting a C-Suite executive.
• Scheduling & logistics: Proven ability to manage calendars/travel with high attention to detail.
• Confidentiality: Handle sensitive information appropriately.
• Project coordination: Manage/oversee timelines; strong follow-up.
• Budget/expenses: Experience overseeing budgets and expenses.
• Environment: Comfortable in a fast-paced, ambiguous setting; complex problem solving.
• Multi-tasking & deadlines: Effectively manage multiple tasks and deadlines.
• Organization & prioritization: Excellent time management; manage competing priorities.
• Communication & influence: Clear, concise communicator; strong stakeholder engagement/influencing skills.
• Teamwork & planning: Proactive planner and team player.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Frequent walking between offices and event spaces; occasional stair climbing during events.
• Set-up/tear-down of small meetings (move light furniture/AV items); occasionally lift/carry up to 20–25 lbs.
• Ability to travel locally between SS& E venues and, at times, regionally; valid driver’s license is required to drive between facilities as needed.
• Ability to work in loud/noisy environments during games/events; extended hours on evenings/weekends during peak periods.

In every position, each employee is expected to: demonstrate alignment with SS& E’s core values and mission, collaborate with internal/external community members and demonstrate ongoing development.

If you don’t have experience in every single bullet above, no sweat – we still want to hear from you and encourage you to apply!

*SS& E is an Equal Opportunity Employer*

Nothing contained in this job description is intended to be a contract of employment, nor does any information contained herein represent a guarantee of employment for a specific duration. Your employment with SS& E is “at will”, which means that either you or SS& E may terminate the relationship at any time. Essential functions listed above must be performed with or without accommodations.