Special Instructions to Applicants: All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

The Student Center Administrative Coordinator will greet visitors and manage the office environment and resources, while also providing administrative and operational support to the staff of the Student Center team. Primary duties include assisting with the setup for Student Center meetings and events, distribution of purchasing cards, financial processing, and other administrative tasks. The role will aid in monitoring and reconciling the Student Center budget statements, including resolving discrepancies. The Administrative Coordinator will also help with general logistics and support for the event risk management process, including scheduling meetings and verifying volunteer training statuses for events.

Ideal Candidate Statement:
Ideal candidates will have excellent customer service, written and oral communication, interpersonal skills, and the ability to work well in a collaborative environment. The ability to prioritize and balance multiple tasks, along with attention to detail, is also important.

Workplace Requirements:

On-campus position: This position is exclusively on-site, necessitating all duties to be performed in person at Rice University, 40 hours a week, 8: 30 a.m. - 5: 00 p.m., Monday through Friday (with lunch breaks). Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $21.00 - $22.79 hourly, dependent upon qualifications and experience
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

• Associate degree
  • In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis
• 3+ years' experience in an administrative setting
  • In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis

Skills:

• Excellent customer service and interpersonal skills
• Advanced computer skills and demonstrated experience with office software and email applications
• Proven success in following through and completing projects
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to prioritize and balance multiple tasks
• Ability to take initiative and ownership of projects
• Ability to routinely and independently exercise sound judgment in making decisions

Preferences:

• Bachelor's degree
• Proficiency in utilizing Google Suite products (i.e., Google Docs, Sheets, etc.)

Essential Functions:

• Serves as the first point of contact for the Student Center by greeting visitors, answering phone calls, and responding to emails and inquiries
• Provides administrative support to the Executive Director of the Student Center
• Supports Student Center staff with administrative functions, including but not limited to scheduling assistance, and data collection, entry, and analysis
• Acts on behalf of the Student Center to identify and resolve problems that are administrative in nature
• Provides support for Student Center staff-led meetings and events
• Composes documents for front office use to assist with frequently asked questions or needs of visitors; performs research, editing, and fact-checking
• Creates and makes recommendations on complex reports and spreadsheets
• Oversees and processes a variety of financial transactions; produces, monitors, and reconciles budget statements; researches, identifies, and resolves discrepancies
• May assist with special equipment requests and/or vendor selection
• Coordinates office and storage organization and/or moves
• Provides general logistics and support for the event risk management process, including scheduling meetings and verifying volunteer training statuses for events
• Analyzes and reviews material and extracts pertinent information for briefing purposes
• Performs human resources transactional support by assisting with training logistics and ordering workstation supplies
• Performs other duties as assigned

Additional Functions:

• Maintains the Student Center main office, which includes keeping the area tidy, tracking and sorting mail, and ordering and restocking supplies as needed
• Assists club student leaders through the distribution of purchasing cards and completion of required financial forms, including check requests, deposits, and balance transfers as needed
• May supervise and train student workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness
• Helps take meeting minutes
• Occasionally, attendance at after-hours departmental events on or off campus may be required

Rice University HR | Benefits: https: //knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.