Commercial Solutions Project Administrator/Coordinator

Posted: Friday, 25 July 2025
Valid Thru: Sunday, 24 August 2025
Index Requested on: 07/25/2025 07:30:18
Indexed on: 07/25/2025 07:30:18

Location: Lewisville, TX, 75022, US

Industry: Advertising and Public Relations
Occupational Category: 13-0000.00 - Business and Financial Operations
Type of Employment: FULL_TIME

Overhead Door Corporation is hiring!

Description:

https: //ohdcorporation.com/

Today, Overhead Door Corporation has three operational divisions - Access Systems Division (Overhead Door, Wayne Dalton, and TODCO plus our services arm, Creative Door and Wayne Dalton Sales & Service), The Genie®Company, and Horton Pedestrian Systems (Horton Automatics, Flex by Horton, Won-Door plus our services arm of Door Services) - all heralded as industry leaders.

NATIONAL ACCOUNTS PROJECT ADMINISTRATOR

Administrative professional that assists with the coordination of major national account projects.Qualifications
  • Individual must demonstrate these competencies: analytical, problem solving skills, technical skills, customer service, oral communication, written communication, teamwork, leadership, quality management, business acumen, ethics, fair judgment, motivation, planning/organizing, professionalism, quality, quantity, adaptability, attendance/punctuality, dependability, and initiative.
  • Excellent customer service skills.
  • Excellent organizational and time management skills.
  • Excellent computer skills and fully competent in MS Office with an emphasis on Excel. Experience with Adobe Pro, Autodesk Design Review, JD Edwards, MXP and Oracle a plus.
  • Experience in building products industry or project management a plus.
  • Experience in the door industry a plus.

Education
  • 2-year associates degree or two years related experience and/or training.
Qualifications
  • Individual must demonstrate these competencies: analytical, problem solving skills, technical skills, customer service, oral communication, written communication, teamwork, leadership, quality management, business acumen, ethics, fair judgment, motivation, planning/organizing, professionalism, quality, quantity, adaptability, attendance/punctuality, dependability, and initiative.
  • Excellent customer service skills.
  • Excellent organizational and time management skills.
  • Excellent computer skills and fully competent in MS Office with an emphasis on Excel. Experience with Adobe Pro, Autodesk Design Review, JD Edwards, MXP and Oracle a plus.
  • Experience in building products industry or project management a plus.
  • Experience in the door industry a plus.

Education
  • 2-year associates degree or two years related experience and/or training.
Responsibilities
  • Prepare and issue accurate AIA pay application in accordance with contract terms and client specifications
  • Review billing data for accuracy, completeness, and submission via various billing portals
  • Collaborate with project managers, sales, and finance teams to gather billing information
  • Maintain up-to-date client billing records and ensure all documentation is properly filed
  • Reconcile billing issues or disputes and provide prompt resolution
  • Ensure compliance with internal controls and regulatory requirements
  • Support cross-functional teams and maintain communication across departments
  • Assist in the planning and implementation of projects
  • Coordinate internal resources and third parties/vendors for project execution
  • Maintain and monitor project schedules, budgets, and deliverables
  • Organize and participate in stakeholder meetings
  • Document and follow up on important actions and decisions from meetings
  • Track project performance and escalate issues to project managers as needed
  • Maintain comprehensive project documentation and ensure it is accessible
  • Follow-up is key to ensure all opportunities are realized.
  • Will handle warranty and service calls related to assigned accounts and projects.
  • Communicate and manage both the customer's expectations of the company and the company's expectations of the customer.
  • Process all invoicing to proper parties and credits to installers.
  • It is an essential function of this job to show up on time and be ready to work your regularly scheduled hours.
  • Must be available to work a flexible schedule as dictated by the needs of the business.
Responsibilities
  • Prepare and issue accurate AIA pay application in accordance with contract terms and client specifications
  • Review billing data for accuracy, completeness, and submission via various billing portals
  • Collaborate with project managers, sales, and finance teams to gather billing information
  • Maintain up-to-date client billing records and ensure all documentation is properly filed
  • Reconcile billing issues or disputes and provide prompt resolution
  • Ensure compliance with internal controls and regulatory requirements
  • Support cross-functional teams and maintain communication across departments
  • Assist in the planning and implementation of projects
  • Coordinate internal resources and third parties/vendors for project execution
  • Maintain and monitor project schedules, budgets, and deliverables
  • Organize and participate in stakeholder meetings
  • Document and follow up on important actions and decisions from meetings
  • Track project performance and escalate issues to project managers as needed
  • Maintain comprehensive project documentation and ensure it is accessible
  • Follow-up is key to ensure all opportunities are realized.
  • Will handle warranty and service calls related to assigned accounts and projects.
  • Communicate and manage both the customer's expectations of the company and the company's expectations of the customer.
  • Process all invoicing to proper parties and credits to installers.
  • It is an essential function of this job to show up on time and be ready to work your regularly scheduled hours.
  • Must be available to work a flexible schedule as dictated by the needs of the business.

Responsibilities:

Please review the job description.

Educational requirements:

  • high school

Desired Skills:

Please see the job description for required or recommended skills.

Benefits:

Please see the job description for benefits.

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