Who We Are

Metrix is the preferred supplier of industrial condition monitoring systems to many of the world's leading manufacturers and users of cooling towers, gas turbines, reciprocating compressors, and other rotating and reciprocating machinery. With headquarters in Houston, Texas, we operate in more than 40 countries via factory-direct sales and service professionals, along with a strategic network of instrumentation partners. We pioneered the concept of simple, affordable machinery protection with our seismic measurement technology. Initially focused on geophysical exploration, this technology also found abundant applications for vibration measurements on industrial machines and has been our focus for 50 years.

Your Role

We are seeking a highly organized and adaptable Executive Administrative Coordinator to provide direct support to the President and senior leadership of our growing manufacturing company. This role is ideal for a proactive professional who thrives in a fast-paced environment, enjoys variety in their day-to-day tasks, and takes pride in ensuring high quality work. Position is located on-site at our Northwest Houston office /facility.

Position Overview

The Executive Administrative Coordinator plays a pivotal role in supporting the President and senior leadership by executing a wide range of administrative functions with precision and confidentiality a needed. This position will assist with communications, calendar management, and cross-departmental coordination, requiring exceptional organizational acumen and the ability to anticipate needs in a fast-paced manufacturing environment. Responsibilities include independently managing complex schedules, coordinating company events, preparing and safeguarding sensitive documentation, and ensuring seamless execution of executive directives. The role demands a high degree of discretion, initiative, and adaptability, as well as the capacity to manage competing priorities, navigate shifting deadlines, and maintain operational continuity across all levels of the organization.

Key Responsibilities

• Manage calendars for the President and senior managers, schedule meetings and appointments independently
• Coordinate internal and external programs, events, and conferences, including logistics, catering, speaker arrangements, and budget tracking
• Prepare and maintain official records such as meeting agendas, minutes, resolutions, and legal filings in compliance with regulatory requirements
• Draft, transcribe, and manage confidential correspondence, reports, and presentations
• Create and maintain databases, spreadsheets, and distributor contract logs
• Arrange complex travel plans and itineraries; compile documents for travel-related meetings and process expense reports
• Support meeting logistics including presentation preparation, audiovisual setup, catering, and post-event feedback
• Submit receipts, prepare purchase orders, and manage corporate credit card transactions
• Assist employees with travel documentation including visa applications and passport renewals
• Maintain office supply inventory, order business cards, and coordinate departmental lunches
• Prepare and distribute internal communications and administrative support such as office announcements and service award recognitions
• Assist with updates to organizational charts and other administrative projects
• Serve as a notary public or be willing to obtain certification
• Assist Human Resources with various administrative tasks

Qualifications

• Proven experience in executive-level administrative support
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and exercise sound judgment
• Flexibility and adaptability in a dynamic work environment
• Notary public certification (or willingness to obtain)

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We offer a generous compensation package that offers:

• Competitive salary
• 401(k) contribution with immediate 100% vesting in all company matching contribution
• Health, vision, and dental insurance
• Health Savings Accounts
• Employee Assistance Program
• Educational Reimbursement
• Competitive paid time off program

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Privacy

We are committed to the protection and promotion of your privacy. In connection with your application for employment with us at Metrix, please click on this link to view our Applicant Privacy Notice. ( metrixvibration.com )

Metrix is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.