Job Overview: The Payroll Coordinator at Loomis is responsible for the preparation, entry, and auditing of all records required to ensure an accurate and timely processing of multi-state payrolls on a cyclical basis. The Payroll Coordinator facilitates the end-to-end payroll process, following all Federal, State, District, and local laws, company policies, and procedures in association with payroll processes. The Payroll Coordinator will ensure the collection of documentation needed for all associated processes, computes wages, and investigates any payroll issues or discrepancies. . This role is located in our Houston, TX, corporate office and reports to the Payroll Supervisor.

This is a non-supervisory-level position that will work in coordination with and as part of the Loomis Payroll team.

Key Responsibilities:

• Review, audit, and process timesheets and records, auditing final timesheets against the weekly/biweekly payroll report.
• Calculate and input salary adjustments, coding, timesheet corrections, and other modifications as needed.
• Reconcile the outstanding list of payroll checks, as needed.
• Reconcile payroll, State and Local taxation, and YTD adjustments.
• Audit payroll entries and processes of team members for checks and balances.
• Prepare reports for the verification process and balancing between the WFM and Payroll module for time and attendance accuracy.
• Maintain electronic filing systems and purge payroll records in accordance with established departmental procedures.
• Set up and process biweekly and weekly payrolls.
• Process special payroll transactions such as corrections, replacements, final paychecks, and retroactive pay as appropriate.
• Set up both statutory and voluntary deductions for direct deposits, tax withholdings, certificated and classified union dues, and other assigned deductions.
• Responsible for weekly/biweekly/monthly/quarterly reporting on Payroll activity.
• Process wage assignments, garnishments, and other withholding orders as directed by the court or taxing authorities.
• Communicate with branch management personnel and HR partners to resolve payroll issues, researching information and explaining various policies, procedures, and regulations and requirements affecting pay.
• Respond to employee requests for clarification on pay, deductions, and adjustments.
• Other duties as assigned.

Primary Qualifications:

• Associate's Degree in Accounting, Business, Finance, or related field .
• 3-5 years of increasingly responsible payroll experience in all areas of payroll practice.
• Subject Matter Expert with experience in multiple payroll processing systems, Dayforce preferred
• Current working knowledge of payroll, tax, and labor laws, and other relevant legislation
• Certified Payroll Professional designation, preferred .

Individual Skills & Competencies:

• Ability to p repare and maintain accurate payroll records.
• Strong math and analytical skills.
• Ability to work in a fast-paced work environment, managing a variety of tasks simultaneously with efficiency, with a large and diversified workload, and in challenging situations.
• Capable of maintaining focus with continuous interruptions.
• Intermediate knowledge of Microsoft Word, Outlook, and OneNote.
• Advanced proficiency in Microsoft Excel, including VLOOKUP, Pivots, and complex formulas.
• Able to establish priorities, work independently, and proceed with objectives with limited supervision.
• Strong interpersonal skills with the ability to maintain relationships and interact professionally with branch management and employees.
• Effective and professional communicator, both verbal and written, with teammates as well as for groups and individual employees.
• Excellent organizational skills and attention to detail .
• Understand and interpret rules, regulations, and written standards.
• Maintain sensitive payroll information in confidence with respect to employee privacy.

Benefits:

Loomis offers one of the most comprehensive employee benefit packages in the industry, which includes:

• Vacation and Sick Time (PTO) as well as Paid Holidays
• Health & Dental Insurance
• Vision Insurance
• 401(k) Plan
• Basic Life Insurance Plan
• Voluntary Life Insurance Plan
• Flexible Spending and Health Savings Account
• Dependent Care Account
• Industry-leading Training and Development

Loomis is an Equal Opportunity Employer and Drug Free Workplace. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.