About Us

Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10, 000 colleagues serve clients in more than 50 countries. We offer five core solutions:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards

Job description

OPPORTUNITY TO ENHANCE YOUR CAREER - It's about exceeding your potential.

The Executive Assistant & Project Coordinator plays an integral role in the success of Korn Ferry. The EA/Project Coordinator is responsible for all administrative aspects of the business conducted by his/her consultant(s), specifically on executive search engagements. As the knowledgeable focal point for search engagement activity, the EA/Project Coordinator communicates daily with clients and candidates and is responsible for managing and processing various aspects of search assignments in a wide range of specialties.

KEY RESPONSIBILITIES

• Preparation of written materials (proposals, position specifications, status reports, candidate presentations, appraisals, reference reports, etc.) which will include organizing/collecting data, typing, formatting, proofing, binding and delivery.
• Proficient with Outlook and handling of confidential information. Accurately share confidential information with candidates and clients through email, paying close attention to sending only appropriate information to intended recipients.
• Become a proficient user of the firm's proprietary database and other platforms - Salesforce, Searcher Express, PSA - with a particular emphasis on accuracy and information quality and with a desire to always improve and preserve the integrity of these systems.
• Open and track opportunities in Salesforce and ensure consultant's business development activities are appropriately documented in Salesforce; run opportunity reports for the consultant and keep records up to date
• Open and close search engagements in PSA.
• Track and document each stage of a candidate's recruitment process ("search flow" in Searcher Express)
• Enter data from resumes and other relevant information received from candidates and job seekers and attach documentation into Searcher Express
• Scheduling and Travel Coordination Responsibilities. Scheduling and travel coordination are central to the Project Coordinator role. These tasks must be done timely, efficiently, and accurately such that all parties are appropriately confirmed and informed of pertinent details.
• Schedule and organize video conferences (Zoom) meetings for consultant(s), candidates and, at times, clients.
• Perform or arrange on-site support for in-person meetings at Korn Ferry offices
• Coordinate candidate and consultant travel and interview schedules
• Create candidate travel profiles
• Accounting Responsibilities. Become a proficient and knowledgeable user of firm's accounting system (PSA) to open and close search assignments. This will involve proper and accurate coding, entering of client information and search team credit allocations (splits), as well as placement information, final fee and expense information.
• Work with clients on documentation of Purchase Orders, ensure accurate client billing information, and release/manages invoices in PSA.
• Submit expense reports for consultant(s) and process reimbursements for candidates for relevant travel.
• Monitor accounts receivables and assist in timely account collections; follow up on payment status with clients (ensuring clients have received invoices and that they match PO's, following up on overdue invoices as delegated by the consultant)
• Run weekly Aging Reports (at consultant's discretion)
• Draft Billed & Collected Inquiries and Adjustment forms/requests
• Team and office responsibilities. Other tasks and stretch projects may be assigned by the Administrative Office Manager (direct manager).
• Participate in regular staff calls and stay aligned with changes in processes and technology
• Coordinate to cover vacation and leave from other administrative team members

LEADERSHIP CHARACTERISTICS

• Understanding the Business
• Knows the business and the mission-critical technical and functional skills needed to do the job; understands various types of business propositions and understands how businesses operate in general; learns new methods and technologies easily.
• Making Complex Decisions
• Can solve even the toughest and most complex of problems; great at gleaning meaning from whatever data is available; is a quick study of the new and different; adds personal wisdom and experience to come to the best conclusion and solution, given the situation; uses multiple problem-solving tools and techniques.
• Keeping on Point
• Can quickly separate the mission-critical from the nice to dos and the trivial; quickly senses what's the next most useful thing to work on; focuses on the critical few tasks that really add value and puts aside or delays the rest.
• Getting Organized
• Is well organized, resourceful, and planful; effective and efficient at marshalling multiple resources to get things done; lays out tasks in sufficient detail to mark the trail; is able to get things done with less and in less time; can work on multiple tasks at once without losing track; foresees and plans around obstacles.
• Communicating Effectively
• Writes and presents effectively; adjusts to fit the audience and the message; strongly gets a message across.
• Managing Work Processes
• Is an effective process, workflow, and systems designer; is good at figuring out what to measure to track progress; sets up systems that can almost manage themselves; is a master at the effectiveness and efficiency of work systems; can quickly diagnose and fix a workflow problem; always looking for incremental process improvement.
• Being Organizationally Savvy
• Maneuvers well to get things done; maze bright; knows where to go to get what he/she needs; politically aware and agile; knows the right thing to do; presents views and arguments well.
• Relating Skills
• Warm, friendly, and interpersonally agile; easy to approach and talk to; relates well to all kinds of people; makes a pleasant first impression and builds solid relationships.
• Acting with Honor and Character
• Is a person of high character; is consistent and acts in line with a clear and visible set of values and beliefs; deals and talks straight; walks his/her talk; is direct and truthful but at the same time can keep confidences.
• Being Open and Receptive
• At ease and relaxed, easy to talk to and get to know; listens attentively; is an open book; has a positive sense of humor; deals calmly with stress and gives people a chance to catch up.
• Demonstrating Personal Flexibility
• Open to lifelong, continuous personal improvement; aware of self and impact on others; responsive to feedback; is very flexible; can act in ways that seem contradictory and is adaptable to demand characteristics of different situations.

DESIRED CANDIDATE CHARACTERISTICS

• Strong customer service orientation (internal customers and external clients)
• High degree of professionalism and competence; dependable and discreet
• Desire and commitment to learn the "craft" at the highest level and be an integral part of the team; willingness to ask for assistance and absorbing unique learning moments
• Strong work ethic and sense of personal and professional integrity
• Inter-personally and intellectually flexible to accommodate needs of business
• Thrives in highly stimulating environment
• Good sense of humor
• Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all of the firm's key constituencies
• Self-motivated, energetic, tenacious with a "can-do" attitude, willingness to accept new challenges, find out-of-the-box solutions and able to work without direct supervision
• Ability/willingness to "partner" with consultant and serve as a team player
• Positive attitude, self-confident, and assertive
• Excellent written and verbal communication skills, with a desire to communicate actively at all levels within and outside of the firm
• Meticulous attention to detail and superior organizational skills
• Able to manage and prioritize multiple tasks simultaneously
• Ability to stay focused and complete assignments within given time frames and required deadlines

PROFESSIONAL EXPERIENCE/QUALIFICATIONS

• 5-10 years Administrative or Project Management experience, preferably with a Professional Services organization.
• Must demonstrate knowledge of business terminology and office protocol.
• Proficient (required) to advanced (preferred) usage with MS Office applications - Word, Excel, PowerPoint, Teams, and Outlook. Preferred proficiency in Salesforce and Concur.
• Given the high degree of client deliverables and document production (reports, proposals, presentations, business correspondence, etc.) must possess excellent writing, proofing and editing skills.
• Experience working at an executive search firm preferred.

EDUCATION

• A bachelor's degree (or degree in process) in business or a related field is highly preferred.

Salary Range

$60, 000.00 - $75, 000.00



Salary range represents the compensation Korn Ferry expects to pay to a candidate with the requirements for the job posted. Korn Ferry offers competitive compensation and benefits commensurate with experience.



Korn Ferry Benefits

The Korn Ferry Cares Wellbeing Platform offers Employees health benefits (Medical, Dental, Vision, Short Term Disability, Basic Life and Accidental Death & Dismemberment), Critical Illness, Accident Injury, Hospital Indemnity, and Legal Insurance. Employees are eligible to enroll in Korn Ferry's Tax Deferred Savings plan 401(k). Employee Stock Purchase Program is available to all permanent employees who work 20 hours or more after 6 months of service.

Employees are eligible to receive a total of 15 days vacation annually plus paid time off for 16 company holidays. Full time eligible employees will accrue sick time commencing on the first date of employment at the rate of 3.33 hours per pay period for an annualized maximum of 80 hours.



Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.



Korn Ferry is an Equal Employment Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.