Position Description

• Area Administrator for the Odessa Area Natural Gas Pipeline Business Unit reporting directly to the Area Operations Manager
• Coordinate monthly accrual, forecasting and variance reporting on a rolled up area basis for approximately $13.9 million dollar annual O& M spend and $22 million dollar annual Capital spend
• Facilitate the preparation of operating and capital budgets to ensure the necessary materials, supplies, equipment, and personnel for operations support. Regularly analyze and review to determine requirements for improving efficiency.
• Work with Area Supervision to optimize operational efficiencies, utilization of resources, and team based management principles
• Responsible for vendor setup and assisting with resolving vendor issues.
• Monitor and refine processes and procedures to more effectively utilize the skills and abilities of administrative support personnel.
• Coordinate/participate in the design and implementation of new administrative support mediums including documentation, databases, and facility utilization
• Ensure that good relations are maintained with internal/external customers
• Prepare invoices and enter into Lawson accounting system
• Generate contracts, prepare general service agreements, work directives and request for services or materials
• Time sheet review and entry into the HBS payroll system, maintain records including tracking of lost time, vacations and other employee records
• Data entry for training records into the OQ ISNetworld program and tracking of company fleet vehicles
• Actively participate in safety programs and initiatives
• Maintain filing system for general office and DOT forms
• Generate requisitions and do receiving in Lawson Procurement System
• Reconcile and enter individual expense report coding into Lawson software
• Inventory management including issuing, transferring, and auditing stock.
• Other duties as assigned
• Identify, report and correct safety and environmental concerns
• Job level commensurate with experience and skill set

Position Requirements

Technical:
• Associate degree in a business or technical field, or equivalent experience
• Advanced Excel Spreadsheet skills, including Pivot table development
• Additional Intermediate computer skills (knowledge of MS Office, operating systems, database applications, computer graphics
• Math and financial skills (necessary to do budgeting and financial tracking)

Business:
Ability to follow company policies and practices

Core:
• Possess a valid driver's license and meet company insurability requirements
• Excellent verbal and written communication skills
• Strong listening skills
• Ability to work under short-notice deadlines and prioritize work
• Ability to effectively communicate with personnel at all levels of the organization
• Ability to prepare and make presentations
• Customer orientation
• Must be able to work independently and function with limited supervision at times
• Must be able to work autonomously as situation dictates

Preferred:
• Knowledge of gas industry terminology
• Accounting experience

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.