Job Summary

The Global Total Rewards Specialist position is responsible for overseeing the day-to-day operations of Inogen’s total rewards programs. This position supports the design, implementation, and management of the group benefits programs and along with compensation, equity, reward and recognition programs. This position works closely with others in HR to develop and execute total rewards strategies that align with the Company’s objectives and support engagement and retention.

Responsibilities (Specific tasks, duties, essential functions of the job)

• Manage and support total rewards programs, including compensation, equity, rewards, recognition, benefits, workers compensation, leaves administration and HRIS,
• Partner with key stakeholders to develop and communicate total rewards policies and procedures.
• Work closely with vendors and partners to research and analyze total rewards programs, assess program effectiveness, and make recommendations for continuous improvement.
• Collaborate with cross-functional teams, including Payroll and Finance, to ensure alignment on total rewards policies and regulations.
• Serve as main point of contact for daily inquires related to compensation, benefits, retirement, HRIS, leave of absence, and other general total rewards questions to manage issues or complaints to resolution.
• Administers group insurance and statutory programs including, but not limited to: medical, dental, vision, health saving accounts, flexible spending accounts, life insurance, disability coverage, COBRA, and other voluntary benefit plans. Reviews and approves benefit plan materials for benefits orientations, open enrollment, and summary plan descriptions.
• Oversee the review and submission of monthly benefit invoices and ensures accuracy and alignment with expected plan expenses.
• Oversee retirement plan administration and statutory requirements, including responses to daily requests, quarterly and annual compliance reviews, annual audit and all other plan requirements.
• Serve as primary contact for plan vendors and third-party administrators and provide information and census data as needed.
• Lead company wellness initiatives, including the design, communication, and rollout of well-being content and programs.
• Ensure compliance with federal and state regulations and countries in which we do business, including timely filing of annual reports, postings, summaries, and audits.
• Lead and perform plan audits, including collecting, preparing, and organizing data to fulfill audit requests and gathering input from other stakeholders as needed.
• Work closely with stakeholders to support the administration of the company’s compensation programs and initiatives.
• Provide review and analysis of job descriptions and support market pricing and job grading practices.
• Lead benchmarking efforts, annually and as needed for new positions for all roles; evaluate internal and external pay equity.
• Review and perform monthly review of new hire equity grants and prepare tracking file as needed.
• Manage ongoing tracking of bi-weekly payroll logs and ensure accuracy and timely communication.
• Execute bonus and incentive plans with key stakeholders. Maintain documentation and support of bonus and incentive programs including review of eligibility and validation of approved amounts.
• Evaluate and map internal processes and workflows and recommend changes and improvements as needed.
• Overseeing the maintenance, and optimization of the company's HR information systems. Ensures the accuracy and security of HR data, supports HR processes, and collaborates with various departments to enhance system functionality. Update, validate, and correct employee records or other related HR data. Manages the creation of system documentation or training programs.
• Comply with all company policies and procedures.
• Assist with any other duties as assigned.

Knowledge, Skills, and Abilities

• Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels of the organization.
• Effective planning and priority setting and the ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Proven ability to work effectively in a team environment.
• Strong analytical skills with the ability to interpret data and draw actionable insights.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits and statutory programs.
• High level of integrity and discretion when handling confidential information.
• Computer proficiency and technical aptitude with the ability to use Microsoft products, including Excel and PowerPoint; experience with HRIS, benchmarking and benefits databases.

Qualifications (Experience and Education)

• Bachelor’s degree in business with an emphasis in Human Resources, Business Administration, Industrial Psychology, or related field.
• 5+ years of Human Resources experience in Global Total Rewards.
• Advanced knowledge/proficiency in Microsoft Office, HRIS, required.
• Certified Compensation Professional (CCP) Certification or Certified Employee Benefits Specialist (CEBS) preferred.
• A combination of training, education and experience that is equivalent to the qualifications listed above and that provides the required knowledge, skills, and abilities.