Office Administrator

The Office Administrator will plan, direct, and coordinate administrative services for the organization in the Houston office.They will also partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:

• Shares responsibility of being a welcoming point of contact for all visitors and employees at the front

• Maintains office efficiency desk. Must display a customer first approach to all tasks.by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested.

• Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day. Ensure fax and voicemails are distributed on a timely basis.

• Assist in day-to-day mailroom operations.

• Be central point of contact to annually update all Business Continuity and emergency plans for each site. Act as a site lead for the facilities team.

• Track the storage of all electronic and physical records (both onsite and offsite).

• Monitor all security access for employees and visitors. Enforce security procedures.

• Manage parking administration for office employees and visitors.

• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.

• Participate in social committee. Available to support occasional after-hours events.

• Maintain your onsite office presence 5 days per week, Monday – Friday.

• Provide administrative support including production of memos, reports, and presentations.

• Serves as one of the fire marshals/floor wardens assigned to the office.

• Recommend changes to procedures to improve operations within the office.

• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.

• Strong multitasking and organizational skills.

• 5 years’ experience in an administrative role supporting office leadership or 5 year' s experience in an office environment.

• Excellent communication skills.

• Detail oriented.

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