JOB DESCRIPTION

Combined Insurance, a Chubb Company, is seeking an Executive Assistant to join our fast-paced, high energy, growing company. We are proud of our tradition of success in the insurance industry of over 100 years. Come join our team of hard-working, talented professionals!

The Executive Assistant will proactively handle a wide range of administrative and executive support-related tasks ranging from answering phones, draft and respond to emails, scheduling meetings, managing a complex and busy calendar, process expenses and arranging domestic and international travel. In addition, the incumbent will provide support with building meeting agendas and PowerPoint presentations for both virtual and/or in-person audiences.

In this role, the Executive Assistant will interact with staff at all levels in a fast-paced environment. Must work well under pressure, remaining flexible, proactive, resourceful, and efficient, and work with a high level of professionalism and confidentiality.

The successful candidate is analytical by nature, organized, detail-oriented and is an effective and engaging communicator with a wide variety of internal and external parties. The candidate is also able to thrive in a fast-paced environment with minimal supervision.

Responsibilities

• Serve as a gatekeeper for the Zone Vice Presidents providing daily executive administrative support.
• Generate financial and sales reports and presentations, coordinating efforts across multiple functions and departments.
• Lead and/or support special projects requiring a high degree of confidentiality and accuracy.
• Provide support with creating a departmental budget, including preparation of periodic forecasts and communicating variances to budgets/forecasts.
• Builds trusted relationships with internal Sales, Field Operations and Development and external Combined partners.
• Ensures sales senior management meetings are appropriately scheduled and communicated, including logistics.
• Manages sensitive and proprietary information with discretion and confidentiality.
• Coordinates and attends frequent departmental meetings; often providing notes/minutes.
• Schedule and coordinate logistics for meetings, conferences, and special events (onsite & offsite, including ongoing department meetings and events when the leadership or staff is traveling.
• Coordinates and assists in onboarding and supporting future sales personnel.
• Prepares correspondence and PowerPoint presentations.
• Creates and maintains Excel spreadsheets.
• Manages supplies and distributes some promotional items.
• Executes invoices in conjunction with Finance Department partners.

QUALIFICATIONS

Competencies Skills
Education

ABOUT US

OUR BENEFITS

As a Chubb corporate employee, you have access to one of the most comprehensive benefit plans in the business, designed to meet your needs and help you reach your financial goals. More details can be found here. Chubb is committed to supporting its employees with a comprehensive compensation package that is appropriate in the market where they work. Below are several of the many benefits we offer our employees:

• Health insurance
• Dental insurance
• Tuition reimbursement
• A company-match 401(k) plan
• Disability insurance
• Life insurance
• Employee referral bonuses

ABOUT COMBINED INSURANCE

Combined Insurance Company of America is a Chubb company and a leading provider of supplemental accident, health, disability, and life insurance products in North America. Headquartered in Chicago, with satellite office in Columbia, SC, Combined is celebrating over 100 years in business. We are committed to making the world of supplemental insurance easy to access and understand. The company has an A+ rating by the Better Business Bureau and an A + (Superior) financial strength rating by A.M. Best. We are ranked by VIQTORY as the number one Military Friendly® Employer in 2023 (over $1 billion revenue category), marking Combined's twelfth consecutive year on the Top 10 list. We pride ourselves on approaching all situations with a Positive Mental Attitude (PMA) and encouraging collaboration.

ABOUT CHUBB

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

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