Job Details

Job Location: PHILADELPHIA - PHILADELPHIA, PA

Position Type: Full Time

Salary Range: $65000.00 - $70000.00 Salary/year

Billing Specialist
Position Summary

The Billing Specialist is responsible for generating accurate invoices to ensure timely payments and maintaining consistent and professional communication with project managers and clients. This position supports the accounting department by overseeing all aspects of the project billing process and ensuring all documentation and data entry are completed with precision and within established deadlines.
Position Duties and Responsibilities

• Perform project billing in accordance with the established invoice procedures and timelines.
• Review, maintain, and update invoice work instructions for assigned projects.
• Reconcile invoice totals with each submission to ensure accuracy.
• Incorporate job cost adjustments and make approved adjustments in the accounting system.
• Generate invoice documentation with appropriate backup as required.
• Establish and maintain a positive working rapport with project managers and clients.
• Provide timely and accurate responses to all billing-related inquiries.
• Perform additional duties as assigned by the Billing Manager.

Education and Experience

• Minimum Education: High School Diploma
• Preferred Education: B.S. in Accounting
• Minimum Experience: 3-5 years of accounting experience with expert proficiency in Microsoft Excel
• Prior experience with Deltek Vision and/Deltek Vantagepoint is preferred

Knowledge, Skills, and Abilities

• Familiarity with accounting principles and billing practices
• Strong attention to detail and high level of accuracy
• Effective written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in accounting software and Microsoft Excel

Working Conditions / Physical Requirements

• Typical office environment
• Sedentary work requiring the ability to sit for extended periods
• Ability to lift and move objects up to 10 pounds
• Occasional travel may be required

Benefits of working at Urban:

• Medical/Prescription
• Dental
• Vision
• Life Insurance
• Short/Long Term Disability
• Flexible Spending Accounts
• 401K and company match
• Employee Stock Ownership Plan (ESOP)
• Vacation, Holiday, and Personal Days
• Tuition Reimbursement
• Professional Development
• Certification Bonus

Apply today!

Pay Rate: $65, 000 - $70, 000 / year

Location(s): Philadelphia, PA | Hybrid

#LI-LH

About Urban: -LH

Our culture is built around our people. Voted a Top Workplace in the Philadelphia region by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare, and financial benefits to our employees, as well as career development through tuition assistance program, and certification incentives. Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We specialize in engineering design, environmental, planning, construction services, and program management. By providing innovation, technical excellence, and on-time performance, we create value for our Clients.

Equal Employment Opportunity/M/F/disability/protected veteran status

Qualifications Position Summary

The Billing Specialist is responsible for generating accurate invoices to ensure timely payments and maintaining consistent and professional communication with project managers and clients. This position supports the accounting department by overseeing all aspects of the project billing process and ensuring all documentation and data entry are completed with precision and within established deadlines.
Position Duties and Responsibilities

• Perform project billing in accordance with the established invoice procedures and timelines.
• Review, maintain, and update invoice work instructions for assigned projects.
• Reconcile invoice totals with each submission to ensure accuracy.
• Incorporate job cost adjustments and make approved adjustments in the accounting system.
• Generate invoice documentation with appropriate backup as required.
• Establish and maintain a positive working rapport with project managers and clients.
• Provide timely and accurate responses to all billing-related inquiries.
• Perform additional duties as assigned by the Billing Manager.

Education and Experience

• Minimum Education: High School Diploma
• Preferred Education: B.S. in Accounting
• Minimum Experience: 3-5 years of accounting experience with expert proficiency in Microsoft Excel
• Prior experience with Deltek Vision and/Deltek Vantagepoint is preferred

Knowledge, Skills, and Abilities

• Familiarity with accounting principles and billing practices
• Strong attention to detail and high level of accuracy
• Effective written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in accounting software and Microsoft Excel

Working Conditions / Physical Requirements

• Typical office environment
• Sedentary work requiring the ability to sit for extended periods
• Ability to lift and move objects up to 10 pounds
• Occasional travel may be required

Benefits of working at Urban:

• Medical/Prescription
• Dental
• Vision
• Life Insurance
• Short/Long Term Disability
• Flexible Spending Accounts
• 401K and company match
• Employee Stock Ownership Plan (ESOP)
• Vacation, Holiday, and Personal Days
• Tuition Reimbursement
• Professional Development
• Certification Bonus

Apply today!

Pay Rate: $65, 000 - $70, 000 / year

Location(s): Philadelphia, PA | Hybrid

#LI-LH

About Urban: -LH

Our culture is built around our people. Voted a Top Workplace in the Philadelphia region by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare, and financial benefits to our employees, as well as career development through tuition assistance program, and certification incentives. Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We specialize in engineering design, environmental, planning, construction services, and program management. By providing innovation, technical excellence, and on-time performance, we create value for our Clients.

Equal Employment Opportunity/M/F/disability/protected veteran status