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Job Description:

Johnson & Johnson is recruiting for a GMSO Coordinator to support our Global Medical Organization team located in Horsham, PA.

Per our J& J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

The Coordinator position will provide administrative support to the Vice President of Global Medical Safety Operations and will manage varies projects. The role requires excellent collaboration skills across multiple functions and all levels of Global Medical Safety Operations

The Coordinator requires independent analysis of administrative responsibilities basing best course of action on situations while prioritizing demands in a dynamic and fast-paced environment. Maintains performance standards to cascade with goals and objectives of company-wide leadership standards as established in the Johnson & Johnson Credo Standards of Excellence. Communicates and secures sensitive and confidential information. May provide direction, coordination, and training to develop work procedures to streamline processes within the department or assist with other support to personnel. Coordination of Departmental Activities across multiple sites.

Responsibilities:

• Organization and coordination of internal and external company meetings.
• Provide assistance in securing a location/conference room, ensuring it is equipped with necessary hardware - Responsible for assistance with formulation, recording and distribution of meeting agendas and minutes
• Coordination and order placement for any meal requirements during “meetings” as provisioned by management authority
• Coordinates the request of all computer hardware, software and telecom services as necessary for newly hired employees and maintains records needed for upgrading hardware
• Manages proper asset distribution in regard to supplying newly hired, transferred or existing staff with proper and sufficient supplies
• Organizes travel/conference accommodations
• Prepares and provides detailed expense summaries and relevant documentation to track monthly, quarterly or yearly expenses for the department.
• Prepares and distributes incoming and outgoing reports/correspondence
• Monitors/tracks of PO’s, invoices and reports
• Coordinates recognition and rewards as approved by management
  Efficiently and effectively handles incoming and outgoing telephone communications with internal and external business partners
• Provides departmental phone support for staff as necessary
• Maintains departmental calendar and monitors departmental coverage
• Assists with setting up and scheduling interviews
• Provide support for onboarding of new employees
• Archives departmental documents (i.e. JDs, CVs)
• Requires limited supervision after initial training, this position will perform tasks within the framework of departmental procedures, regulations and guidelines
• General instructions for new assignments and projects
• Routine and non-routine projects are reviewed at the time of final preparation
• Independently assembles relevant data for supervisor and compiles statistics or information
• Exercises independent discretion and judgment to solve complex problems
• Participates in the planning phase of departmental activities
• Assists in establishing schedules and priorities of routine work to meet departmental goals
• The Coordinator position will manage varies projects.
• The role requires excellent collaboration skills across multiple functions and all levels of Global Medical Safety Operations.
• Significant project-oriented assignments requiring organization skills, the use of sound judgment, discretion, attention to detail, and independent assessment for resolution of complex situations/problems.
• Act as a single point of contact for VP, Sr. Directors, managers and assigned groups, and have the ability to respond quickly to shifting priorities to accommodate multiple stakeholder requirements.
• Must be self-directed and have the ability to make last-minute changes and/or decisions without prior approval from assigned leaders. Excellent collaboration and teamwork skills are required in order to accomplish departmental goals and activities in a local, virtual, and global environment.

Qualifications:

• A High School Diploma or equivalent. College coursework is preferred.
• A minimum of 7 years of professional experience; previous experience as an Administrative Assistant is preferred.
• Proficient knowledge of MS Office (Word, Excel, PowerPoint).
• Working knowledge of Visio.
• Ability to prioritize and organize work assignment and manage time.
• Attention to detail/accuracy.
• Ability to follow instructions and work under tight timelines.
• Excellent verbal and written communication skills and the ability to work in team/matrix environment.
• Ability to multi-task and support a group of professionals.
• The Candidate must have strong verbal and written communication skills.
• Knowledge of Microsoft Office Suite proficiency is required.
• Proficiency in the use of internal systems including eMarketplace, Our Source, IRIS, SharePoint, Workday and Concur is preferred.
• Project management and/or experience related to Event Planning is preferred.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.