• New Hires Starting Rate -$23.66
• 35 Hours Per Week

POSITION SUMMARY:

Responsible for the collection, recording, and deposit of all monies received over the counter in DRS, and recording and filing all incoming original Court documents, ensuring they reach their proper destination. Responsible for completing financial tasks such as daily reports, maintaining ledgers, and assisting employees and clients with financial questions.

The following applies to all employees of the Domestic Relations Section serving the 23^rd Judicial District of Pennsylvania: Employees must assist in maintaining high program performance standards through efficient work practices and active engagement in process improvement and training, which occasionally requires travel. Employees must diligently maintain a safe and secure working environment for employees and the public through compliance with all safety and security procedures.

POSITION RESPONSIBILITIES:

Essential Functions

Docketing:

1. Collect and record all incoming payments (fees, lump sums, purges, court costs, bail, etc.).
2. Maintain and balance the individual change fund.
3. Complete daily EFT fees report and month-end register reports.
4. Receive, record, file, and distribute incoming legal documents (client or attorney filings and court rulings).
5. Provide the public with access to docket files when requested.
6. Provide printouts of case activity for clients when requested.
7. Create docketing files for new complaints.
8. Pull docketing files to be prepared for the archive.
9. Prepare docketing files for the Argument and the Superior Court.

Fiscal:

1. Collect and verify all incoming payments from the prior business day (fees, lump sums, purges, court costs, bail, etc.).
2. Prepare and verify the daily deposit to be transported to the Treasurer’s Office in compliance with the DRS chain of command.
3. Complete daily, weekly, and monthly financial reports.
4. Complete daily financial bank account legers; Program Income account and Support account.
5. Complete daily financial mail alerts.
6. Assist clients and employees with financial questions.

Non-Essential Functions

1. Assist co-workers and auditors with supplying answers involving case status, data integrity, and financial transactions of cases.
2. Train new coworkers and fill in other areas of the Fiscal and Docketing unit when needed.
3. Case closure: Complete associated reports, mail alerts, pull files, and complete system requirements.

MINIMUM EDUCATION AND EXPERIENCE:

1. High School diploma or possession of a GED Certificate from a recognized issuing agency, with experience in a financial or accounting office.
2. Any equivalent combination of experience and training that provides the required
3. skills, knowledge, and ability.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• General knowledge of the PA Rules of Civil Procedure for filing procedures.
• Knowledge of the child support policies, procedures, and related filings.
• Working knowledge of basic accounting theories and practices and accepted
• office procedures.
• Ability to perform a volume of numerical detail work with speed and accuracy.
• Some independent decision-making and problem-solving.
• Ability to understand and follow oral and written instructions and legal terminology.
• Ability to establish and maintain an effective working relationship with co-workers, the public, attorneys, and other court agencies.
• Ability to operate an adding machine and a personal computer.
• Ability to handle stress.
• Physical presence in the office is required.

PHYSICAL DEMANDS:

May be stressful in meeting deadlines and satisfying client and attorney inquiries. Also, able to lift and move file bins (weighing approximately 25 lbs.)

WORKING ENVIRONMENT:

Normal office environment.

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position, and may be changed where appropriate.