Overview:
As the Health Records Specialist at the Barber National Institute, you will be responsible for organizing, managing, and safeguarding patient health records and data across the organization. Serving as the designated Health Record Custodian, you will ensure that all handling, storage, and dissemination of protected health information complies with HIPAA regulations, state requirements, and industry best practices.

In this role, you will support organizational privacy initiatives, oversee record retention and destruction processes, and manage the Release of Information workflow. You will also assist in evaluating record storage practices across organizational locations and identifying opportunities to improve record management systems and processes. This position requires a highly detail-oriented professional with strong knowledge of privacy regulations, electronic health records systems, and healthcare compliance standards. The position is based on-site in Erie, PA, with occasional travel to organizational program locations; mileage is reimbursed in accordance with company policy.

What You’ll Bring:
• Strong understanding of privacy regulations and HIPAA compliance in Healthcare
• Advanced computer literacy and proficiency with Electronic Health Records (EHR) Systems
• Exceptional attention to detail and accuracy
• Strong analytical and organizational skills
• Working knowledge of medical terminology preferred
• Ability to manage confidential information with discretion and integrity
• Effective communication skills to collaborate with internals and externals
• Understanding of records management principles and regulatory compliance
• Ability to evaluate record storage practices and recommend improvements
• Ability to travel occasionally to organizational program locations

What You’ll Have:

• High School Diploma or GED required; Associate degree in Health Information Technology or related field preferred
• Prior experience in healthcare records management and/or privacy compliance within a healthcare organization required
• Experience managing medical records and working with both electronic and paper record systems
• Registered Health Information Technician (RHIT) certification preferred
• Healthcare or hospital system experience strongly preferred
• Valid driver’s license required

A Typical Day May Include:

• Protecting the confidentiality and security of patient records in full compliance with HIPAA requirements
• Managing and implementing processes supporting HIPAA Patient Rights, including access requests, amendments, and disclosure accounting
• Receiving, reviewing, and processing medical record requests and Release of Information (ROI) documentation
• Retrieving, compiling, and securely distributing patient records from both electronic and paper systems
• Coordinating the mailing and delivery of records to authorized recipients
• Processing approximately 30 medical record release requests per week
• Supervising the document destruction vendor to ensure secure and compliant disposal of records
• Conducting medical record purging in accordance with established retention schedules
• Maintaining and organizing record storage areas, including those located within residential program sites
• Managing the receipt, tracking, and integration of records from off-site locations
• Assessing current record storage practices across locations and identifying record storage locations
• Evaluating record management systems and recommending improvements to storage and retrieval processes
• Developing, reviewing, and updating internal privacy policies and procedures to support ongoing compliance

Perks with a Purpose
Our benefits are created with YOU in mind.

Healthcare
• Highmark Medical and Mental Health
• Delta Dental and Davis Vision Coverage

• Health Savings Account/Flexible Spending Accounts

• Teladoc Virtual Health
Financial Well-being
• 401K Retirement Plan with Employer Match
• On-Demand Pay
• Employee Referral Bonus Program
• Student Loan Forgiveness
• College Scholarship & Tuition Discounts
• Employee Discounts
Life & Family Support
• Company Paid Life Insurance

• Short & Long-Term Disability Insurance
• Employee Assistance Program
• Erie Campus*- discounted on-site weekday childcare
• Employee discounts for select BNI events and services

• Generous Paid Time Off

• Seven Paid Holidays

Who is Barber National Institute?

The Barber National Institute is a non-profit committed to its mission of providing the highest quality services for children and adults with autism, intellectual disabilities or behavioral health challenges and their families. Since our founding in 1952, we have evolved into a multi-faceted organization serving more than 6, 200 individuals annually with a wide range of educational, vocational, residential and behavioral health programs.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, protected veteran status, disability or any other legally protected status. If you need an accommodation to apply, please contact HR. EOE

Any consideration of the background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.