Overview

We are seeking a full-time Administrative Assistant - Aircraft Certification in our Salem, OR location. In this role, you will be responsible for performing all administrative support and service functions related to Aircraft Certification.

Essential Functions

• Maintain Aircraft Certification document files in both paper and electronic format
• Maintain secure STC (Supplemental Type Certificate) project files and document archivesWrite FAA (Federal Aviation Administration) letters, assign tracking numbers, and prepare data submittals
• As necessary, assist in the following activities:
  • Review STC Certification data/ forms for completeness and accuracy
  • Assist with planning and execution of Garmin and FAA audits of the ODA
  • Assist with the coordination of Unit Member evaluation Panels
  • Assist in the tracking and filing of ODA audit corrective actions and self-disclosures
  • Assist in the preparation of training material for the ODA
  • Assist with the tracking of ODA / FAA requested metrics
• As needed, assist in the development and release of Garmin aircraft certification related processes and procedures including ODA Procedures manual and other ISO processes
• As needed, assist with submittals to the FAA or Foreign Civil Airworthiness Authorities, including foreign STC validations, TSO submittals and FCC packages
• Provide general administrative support for local associates
• Assist in the maintenance of Aircraft Certification WIKI site and training material
• Assist in coordination of travel arrangements and expense reports for Aircraft Certification associates
• Assist with travel and accommodations for visiting Garmin employees, vendors, customers, or certification authorities.
• Maintain STC correspondence logs, certification data lists, inspection records, and log incoming FAA letters and electronic mail, ,
• Communicate with other Garmin locations as needed to coordinate document management and support Aircraft Certification activities
• Assist in the revision of document control processes related to certification
• Maintain required group supplies, reordering new stock as needed
• Assist in the general orientation of new associates
• Coordinate the scheduling of conference rooms and meetings across multiple sites
• Generate and track purchase orders and other necessary paperwork as required

Basic Qualifications

• High School Diploma OR equivalent
• Minimum of 5 years of administrative support experience performing a role substantially similar to the essential functions of this job description
• Must possess demonstrated proficiency using Microsoft Word, Excel, and PowerPoint
• Must be detail-oriented and have the ability to work proactively and effectively with minimal supervision
• Ability to prioritize and handle multiple tasks in a flexible, fast paced and challenging environment
• Demonstrated strong and effective verbal, written, and interpersonal communication skills
• Must be team-oriented, possess a positive attitude and work well with others
• Must show demonstrated dedication to providing quality customer service internally and externally

Desired Qualifications

• Associates or Bachelors Degree in a related field
• Experience with aircraft engineering or certification administration
• Working relationship with the FAA

Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.

This position is eligible for Garmin's benefit program. Details can be found here: Garmin Employment Benefits