Come join the staff at OU HS and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HS is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. This position is the Primary reservationist for Student Union events using event management software. Prepares Student Union conference rooms for various functions. Serves as liaison between customers, catering, and building staff. Provides campus information to tenants and visitors. Coordinates intramural activities for students.

Duties:

• Serves as liaison with offices on and off campus.
• Assesses the needs of students and helps to develop and implement targeted programs and services.
• Assists with development and administration of office policies and procedures.
• Researches, collects, and analyzes data or information and preparing reports or responses to inquires
• May coordinate or assist in the coordination of special projects or student related events.
• Coordinates, plans, monitors logistics, and provides support for events
• Assists with the coordination, preparation and delivery of events
• Coordinates scheduling of activities

• Provides logistical support including event schedules, booking venues, food and beverage requirements and managing participant registration\

• Generates correspondence and forms
• Orders, prints and distributes materials
• Facilitates room set-up and audio-visual needs
• Assists with budget planning and cost estimates
• Compiles reports and maintains event/conference related data
• Monitors and responds to email inquiries for each event
• Responsible for reserving Student Union conference rooms using event management software
• Meets with customers to coordinate details
• Responsible for entering data and maintaining records and files for each event
• Acts as liaison to organize and coordinate room preparation for meetings/conferences including but not limited to communication with General Services, Site Support, Information Technology, and catering
• Leads and assigns Student Assistants to configure conference rooms, table set up, AV equipment, and welcoming vendors and visitors
• Ensures coverage and staffing for events
• Ensures general facility upkeep and appearance
• Opens and closes facility, as needed
• Serves as a resource for campus information including directions to campus buildings and general information about the campus
• Provides Student Union tenants with information about renovations and remodels, maintenance, and events
• Serves as a Student Union representative on various committees and staff meetings within HS Student Affairs
• Coordinates with HS Student Affairs staff on any large events held in the Student Union
• Reports internal and external complaints to supervisor
• Assists supervisor with solutions to conference/meeting room problems and tenant complaints
• Keeps supervisor informed of repeat issues
• Assists in the training and supervision of Student Assistants
• Ensures timesheets are completed in Time Attendance and Leave system
• Reports employee discipline issues to supervisor
• Ensures Student Assistants, staff, and vendors abide by University safety practices to protect the health and safety of personnel and property
• Performs other duties as assigned by the supervisor
• Performs various duties as needed to successfully fulfill the function of the position