Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities.

Duties:

• Provides administrative and financial management to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.
• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
• Creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Makes cash deposits into special accounts.

• Maintains budget and grant administration,

  Pcard management, and OU Foundation funds.

• Acts as the payroll coordinator for the department or provides oversight.
• Coordinates and carries out projects or assignments requiring initiative,
• independent action and specialized knowledge or expertise.
• May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
• Completes new employee paperwork and ensures accuracy.
• Contacts various offices to request information as needed.
• Opens and monitors positions in PeopleSoft,
• updates time supervisor, assigns required trainings, and runs reports as needed.
• May conduct some training of office personnel.
• Secures computer access.
• Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.
• ·Oversees records maintenance (inventory, personnel, office files, etc.) Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.