*Lead Contract/Grant Coordinator

Posted: Tuesday, 26 August 2025
Valid Thru: Thursday, 25 September 2025
Index Requested on: 08/27/2025 02:08:04
Indexed on: 08/27/2025 02:08:04

Location: Oklahoma City, OK, 73101, US

Industry: Education
Occupational Category: 11-0000.00 - Management
Type of Employment: FULL_TIME

University of Oklahoma is hiring!

Description:

Provides professional staff support in grant proposal submission activities. Collaborates with leadership to develop a proposal services infrastructure to facilitate and enhance proposal submissions by members. Under minimal supervision, responsibilities consist of upper-level research program Management duties that require a deep understanding of research administration concepts, guidelines, principles, and practices. Coordinates duties with research administration and financial management program, policies, and guidelines.

Duties:

  • Performs grant proposal submission support. Leads all large, complex or multi-PI grant submissions.
  • Ensures that Proposal Services Core database is current and ensures system captures all information needed for internal and external reporting requirements.
  • Updates management on activities of Proposal Services Core. Communicates with Principal Investigators and the University Office of Research Administration regarding grant proposal submissions. Presents information regarding grant proposal submissions to groups. Attends grant proposal planning meetings and proposal writing groups.
  • Conducts analysis of Proposal Services Core metrics and reports results to management. Reviews complex RFAs, RFPs, and other funding announcements. Provides advice to leadership and investigative teams about grant application requirements.
  • Coordinates report preparation and/or submission of reports to sponsors, Research Programs, and leadership.
  • Performs various forms of research, information gathering, problem solving, and interpretation of policies and procedures related to grant and contract proposals. Assists in office efforts to identify funding opportunities.
  • Keeps abreast of changes in Research Administration field, including changes made to federal regulations and specific agency requirements and procedures. Communicates changes to staff and management.
  • Supervises support personnel including other exempt employees including Program or Project Coordinators. Selects, trains, delegates tasks, and conducts performance appraisals.
  • Performs various duties to successfully fulfill the function of the position.

Responsibilities:

Please review the job description.

Educational requirements:

  • high school

Desired Skills:

Required Education: Bachelor's Degree, AND:

  • 60 months experience in grant proposal submission and/or research administration.

Equivalent/Substitution: Will accept 48 months experience in grant proposal submissions and/or research administration in lieu of the Bachelor's Degree for a total of 108 months experience.

Skills:

  • Advanced working knowledge of databases and electronic tools related to funding opportunity dissemination (e.g. Community of Science).
  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Advanced knowledge of pre-award grant submission process and federal application requirements
  • Advanced organization skills
  • Ability to communicate verbally and in writing
  • Ability to perform multitasks and handle stressful situations
  • Ability to exercise discretion
  • Ability to ask questions to determine the proper course of action while following established standards
  • Ability to supervise

Certifications: None

Working Conditions:

  • Physical:
    • Must be able to work in sitting position, use computer and answer telephone.
  • Environmental:
    • Office Work Environment.

Departmental Preferences:

  • Knowledge of post-award grant financial process and sponsor requirements.
  • The position will be located on the OUHSC campus with a flexible hybrid and/or remote option possible for experienced candidates.

Supervision: 4-5 Staff, Team Leader/Manager

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Benefits:

Please see the job description for benefits.

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