The Executive Assistant to the Dean of the College of Law is a central partner in advancing the mission of the College of Law. this role encompasses the management of the Dean's schedule, priorities, communications, and documents; coordination of strategic initiatives; and representation of the Dean's office with discretion and professionalism. The Executive Assistant supervises the Dean's Suite receptionist, liaises with high-profile leaders and external stakeholders, and ensures seamless office operations. The ideal candidate will bring a rare combination of organizational excellence, polished communication, and high-level technical fluency, including mastery of Outlook, collaboration platforms, advanced document production, AI-assisted workflows, and project management.

Key Responsibilities

• Executive Support
  • Expertly manage the Dean's Outlook calendar and communications, ensuring accuracy, priority alignment, and proactive scheduling.
  • Serve as the gatekeeper for requests and inquiries, triaging access to the Dean based on strategic priorities.
  • Coordinate travel logistics, event participation, and timely preparation of talking points and briefing materials.
• Digital-First Document & Email Management
  • Create, edit, and produce professional-quality documents, reports, and presentation.
  • Maintain a fully digital, cloud-based filing system (SharePoint/OneDrive/Teams), ensuring version control and accessibility.
  • Manage inbox systems, draft and edit correspondence, and use advanced Outlook features (rules, categories, shared calendars, delegation).
• Cloud Collaboration & AI Integration
  • Leverage Teams and other platforms to support communication, document sharing, and collaboration.
  • Use AI tools (e.g., ChatGPT, institution-approved platforms) to draft, review, and streamline workflows.
  • Identify and implement new technologies that enhance productivity and efficiency.
• Project & Workflow Management
  • Track and coordinate office initiatives, deadlines, and deliverables using cloud-based project management tools.
  • Develop and maintain progress trackers, shared dashboards, and accountability systems.
  • Anticipate and address administrative or logistical challenges before the escalate.
• Events, Communications & Office Coordination
  • Collaborate with colleagues on dean-led events, donor/alumni meetings, and special programs.
  • Oversee and support the Dean's Suite receptionist to ensure a professional, welcoming environment.
  • Assist the Dean in drafting a weekly update email to internal constituents, maintaining accuracy, consistency, and tone.
  • Liaise with high-profile leaders, alumni, donors, and external stakeholders with professionalism, diplomacy, and discretion.

  • Represent the Dean's Office with a positive, solutions-oriented attitude.