The College of International Studies is dedicated to advancing the University's global engagement and international focus. This position provides high-level administrative support to the Dean, including managing calendars, coordinating meetings and appointments, arranging travel, and assisting in the resolution of departmental issues. Beyond executive support, the position also delivers comprehensive administrative and financial oversight for the College—managing budgets, conducting financial analyses, coordinating projects, and supporting personnel and operational functions. This role is essential in ensuring the College operates efficiently and in full compliance with university policies and procedures.

Essential Duties:

• Manage all departmental accounts and Foundation funds, including review and approval of financial transactions, payroll actions, and budget revisions.
• Support unit leadership in course scheduling, faculty and postdoctoral searches, annual faculty reviews, tenure and promotion processes and coordinating departmental meetings/preparing minutes.
• Reconcile monthly financial reports and monitor budget-to-actual performance to ensure fiscal accountability.
• Serve as a knowledgeable resource on university policies and procedures, providing guidance to faculty and staff.
• Recommend and develop strategies for process improvements and organizational change.
• Act as the department’s payroll coordinator or provide oversight of payroll functions.
• Coordinate and execute projects or assignments requiring independent judgment and specialized knowledge.
• Provide administrative and logistical support to the Dean in coordinating meetings and communications with the College’s Board of Visitors, including scheduling, preparing meeting materials, and maintaining related records.
• Handle personnel-related matters in collaboration with Human Resources, including hiring, access setup, and issue resolution.
• Provide administrative support such as managing calendars, scheduling meetings, and assisting with award processes and committees.
• Conduct training for office personnel as needed.
• Serve as the department liaison for purchases, travel, faculty reimbursements, and funding requests.
• Maintain departmental records, including inventory, personnel files, and administrative documentation.
• Ensure timely and accurate completion of tasks and maintain a proactive approach to problem-solving.
• Support faculty through various administrative services, ensuring adherence to university policies and procedures.
• Perform other duties as assigned to support the overall mission and operations of the department.