Provides a department or college with accounting services such as account reconciliation, statement preparation, account monitoring, data maintenance, report preparation, technical assistance, financial assistance, budget assistance, quality assurance, and payroll coordination.

Duties:

• Reconciles accounts. Uses PeopleSoft reports to balance financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions. Documents any timing differences or reconciling items.
• Produces statements of financial activity based upon monthly departmental business that can include section financials, consolidated department financials, cash flow analysis, etc. Notifies appropriate personnel of irregularities and obtains proper signatures of authority as evidence of review.
• Monitors departmental accounts, accounts payable transactions, spending activity, etc. Prepares cost and budget transfers. Prepares and enters requisitions and invoices into PeopleSoft for payment. Prepares the daily deposit of departmental receipts.
• Initiates cost transfers between various departments and service units.
• Maintains department¿s financial records, budget information, and other forms of data. Tracks payments, receipts, transactions, internal and external contracts, agreements, etc.
• Prepares financial reports to document activity, substantiate transactions, report findings, etc.
• Provides assistance to departments across campus, principal investigators, vendors, and other staff in analyzing and maintaining appropriate funds for salaries, expenditures, etc.
• Performs financial analyses for report preparation, to improve departmental accounting procedures, at the request of department head, etc. Analyzes terms of contracts to ensure compliance.
• Assists in the annual preparation of the budget.
• Ensures the quality of data. Researches inconsistencies and conducts follow-up investigations or consults with appropriate personnel.
• Acts as the payroll coordinator or backup payroll coordinator for the department or college.
• Performs various duties as needed to successfully fulfill the function of the position.