Position Summary

The Payroll Manager will oversee and supervise the organizations' payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Essential Functions

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Supervise and coach the Payroll Administrator
• Develop systems to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third-party payments)
• Coordinate timekeeping and payroll systems
• Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades
• Ensure compliance with federal, state (multi-state), and local wage and hour laws (FLSA, state overtime rules, final pay, etc.)
• Liaise with auditors and manage payroll tax audits
• Collaborate with Human Resources (HR), management, and accounting teams
• Maintain accurate records and prepare reports
• Resolve issues and answer payroll-related questions
• Manage payroll workload to meet operational requirements
• Ensure payroll is processed in an accurate, compliant and timely manner
• Direct the preparation of payroll related documents
• Compile data from payroll sources
• Prepare relevant weekly, monthly, quarterly and year-end reports
• Prepare and review payroll account reconciliations
• Review and improve payroll policies and procedures
• Oversee the maintenance of current employee data systems
• Ensure all payroll information and records are maintained in accordance with statutory requirements
• Support all internal and external audits related to payroll
• Interpret new legislation impacting payroll
• Oversee end-to-end payroll processing for all employees, including hourly, salaries, exempt, non-exempt, and production-based compensation.
• Manage and resolve issues relating to payroll production
• Manage payroll for multiple states and legal entities, including varying tax and labor requirements.
• Review and approve payroll prior to submission, ensuring accuracy and completeness.
• Stay current on payroll related legislation and healthcare specific regulations.
• Oversee payroll tax filings, reconciliations, and audits (internal and external)
• Manage year end processes including W-2’s, 1095’s, and other required filings in a timely manner.
• Develop and maintain payroll SOP’s, controls, and documentation.
• Partner with HR on new hires, terminations, compensation changes, benefit deductions, and leave administration.
• Collaborate with Finance on payroll accounting, accruals, reconciliations, and budgeting.
• Support operations and practice leadership with payroll reporting and insights.
• Foster a culture of collaboration, accountability, confidentiality, and continuous improvement.

Position Qualifications