Department:

People & Culture/Payroll

Job Status:

Full Time

FLSA Status:

Exempt

Reports To:

People & Culture executive

Job Type:

Regular

Amount of Travel Required:

Up to 20%

Work Schedule:

Varies Monday-Friday. Travel to various locations may be required and possible weekend/evenings hours.

Positions Supervised:

Benefits Coordinator

Position Summary

The Benefits Manager is responsible for managing the Benefits Department for Dental Depot. This includes, but is not limited to managing, developing, maintaining, and updating employee benefits in various systems and vendors. This position will also manage and administer leave of absence and FMLA for Dental Depot. This position will also manage and maintain Dental Depot’s health and welfare benefits in conjunction with the People & Culture executive.

Essential Functions

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Consistently maintain under 30% error rate with monthly benefit invoices.
• Consistently maintain under 30% error rate with biweekly and monthly 401(k) remittance
• Responsible for developing employee benefit procedures and overseeing the maintenance of employee benefit records through HRIS system.
• Manage benefit enrollments and changes with minimal errors.
• Responds to 401(k) inquiries from management and employees relating to enrollments, plan changes and contribution amounts. Manages the annual catch-up contribution enrollment.
• Manages the development and execution of benefit strategies for new or changing benefits plans, processes and vendors.
• Organize and present benefit enrollment meetings during orientation and annual open enrollment.
• Assist employees with benefit questions and resolution with vendor to work toward a frustration free employee experience.
• Manages, develops, and executes the Benefit Department goals, objectives, and systems.
• FMLA administration; Initiate, maintain records, and process payments.
• Provides necessary reports for allocation/billing charges
• Ensure complete and accurate benefit data and records
• Continually look for process improvements in procedures, systems policies, and make recommendations for enhancement
• Participates in administrative staff meetings and attends other meetings and seminars.
• Manages the Benefit Module of Dental Depot’s HRIS and compiles reports from database for People & Culture executive.
• This position may complete other Administrative and Maintenance tasks as assigned by Management.

Position Qualifications

Education:

High School Graduate or General Education Degree (GED): Required
Bachelor’s Degree Preferred, Field of Study: Human Resources or related field

Experience:

3 plus years of experience in benefits administration. Experience in U.S. benefits programs and benefits administration management, U.S. benefits compliance and regulations including but not limited to ERISA, HIPAA, COBRA, and ACA.

Certifications & Licenses:

PHR/SPHR/CEBS Certification Preferred.

Computer Skills:

Must have excellent skills with all Microsoft Office Products and the internet. Experience with Dayforce a plus.

Skills & Abilities

• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Decision Making - Ability to make critical decisions while following company procedures.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel.
• Negotiation Skills - Ability to reach outcomes that gain the support and acceptance of all parties.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people.
• Business Acumen - Ability to grasp and understand business concepts and issues.

Physical Demands

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Lift/Carry

Stand

F

10 lbs or less

O

Walk

F

Sit

F

Manually Manipulate

F

Reach Outward

F

Push/Pull

Reach Above Shoulder

O

12 lbs or less

O

Climb

N

Crawl

N

Squat or Kneel

O

Bend

O

Grasp

F

Speak

C

Other Physical Requirements

Vision (Near)

Work Environment

While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, body fluids, blood borne pathogens, and the risk of radiation. The noise level is usually moderate. As the dental practice is heavily dependent on scheduling, the general environment can become hectic at times. Therefore, the employee must be able to handle effectively the normal anxieties associated with the job.

Printed Name:

Employee Signature:

Date:

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.