Deputy Fiscal Officer

The Deputy Fiscal Officer prepares and maintains all bookkeeping, payroll, and purchasing records and completes special financial reports. The library uses in-house payroll check processing for 100+ employees in a single state jurisdiction. · Executes full-cycle, end-to-end payroll processing locally on a monthly basis ensuring accurate employee compensation and timely payment and compliance with all relevant regulations. Responsible for documenting all transactions related to wages including taxes, benefits deductions, accruals and payroll vouchers. · Generates, balances, and prints payroll checks and direct deposit stubs. Processes year-end payroll reports including W2s and government required reports. · Posts, reconciles and verifies monthly billings, checks, purchase orders, receipts, expenditures and invoices. · Prepares payroll tax filings and health insurance billings. · Prepares quarterly and year-end tax reports. · Maintains Purchase Order logs; encumbers and prints purchase orders. · Verifies P.O.s; packing slips and invoices and mails payment with invoice. · Responds to customers and vendors in a consistent, friendly and professional manner. · Resolves customer complaints in a timely, friendly and professional manner. · Maintains confidentiality of all business and personnel information as required. · Handles miscellaneous billing inquiries, telephone ordering supplies and problem solving. · Acts as backup on other accounting responsibilities including: · Balances and deposits monies collected from the coin operated machines and credit card system. · Prepares bank deposits. · Runs errands as required, e.g., daily bank deposits.