Registry Operations Coordinator, Full Time, First Shift

The Registry Coordinator is responsible for collecting, screening, analyzing, and evaluating data based on individual Registry requirements and Process Improvement initiatives. The Coordinator provides support for data analysis, data mining, and supports improvement in quality of care, cost effectiveness, and evidenced based care to improve patient outcomes. Relying on clinical and registry expertise, this individual will collaborate with team members, leaders, and physicians across the organization to support initiatives including abstraction, research, education, and documentation optimization. In addition, the coordinator facilitates department process improvement by educating and training interdisciplinary team members on registry quality data measurement, reporting requirements, and updates as dictated by CMS, TJC, STS, ACC and other reporting entities along with documented compliance and trends

• Minimum Required: Bachelor of Science in Nursing or related healthcare field.
• Licensed Registered Nurse (RN)
  • RN in process of obtaining BSN may be considered, must be completed within 5 years of hire. Licensed Registered Nurse (RN)
• Minimum Required: 3 - 5 Years equivalent experience

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About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is an EEO employer.

• Engages in population appropriate communication. Has knowledge of growth and development milestones and tasks. Gives clear instructions to patients/family regarding treatment. Involves family/guardian in the assessment, initial treatment and continuing care of the patient. Identifies any physical limitations of the patient and deploys intervention when necessary.
• Recognizes and responds appropriately to patients/families with behavioral health problems. Interprets population related data and plans care appropriately. Identifies and responds appropriately to different needs resulting from, unique psychological needs or those associated with religious / cultural norms. Performs treatments, administers medication or operates equipment safely. Recognizes and responds to signs/symptoms of abuse or neglect.
• Subject matter expert for assigned primary data registries and maintains working knowledge of secondary registries as assigned. Performs concurrent and retrospective reviews of patient medical records for appropriateness, protocol compliance, appropriate variances and other review activities including monitoring related to registry measures and regulatory submission requirements. Analyze and evaluates data and clinical information to identify performance and quality issues and trends.
• Maintains data dictionary of defined outcome measurements, terms, and calculations. Inputs patient data into specialty registry databases, audits data for completeness and accuracy, and generates data files for review and submission, Ensures and facilitates compliance with protocols and documentation requirements, which may include face-to-face communications, phone communications, and discussion with physicians and clinical staff.
• Reports progress of data abstraction efforts routinely to registry manager and assists in coordination to ensure reporting deadlines are met.
• Establishes and produces quarterly, monthly, and other scheduled reports in a timely manner. Acts as a liaison with external vendors as appropriate. Establishes data integrity auditing process Stays current with knowledge of industry trends to understand key clinical and healthcare registry related issues i.e. workshops, webinars, literature, etc.
• Competent using Epic and computer related registry applications Assists and supports peer review activities, when appropriate. Acts as a resource for new personnel.
• Participates in implementation of standardized clinical practices and criteria at the system and facility level. Develops and analyzes data for administrative and clinical decision making related to clinical performance of expected practices. Identifies patient safety issues, events, trends and deviations from expected clinical practices.
• Completes special studies and projects as requested. Collaborates with medical staff and service lines and associated care process models on hospital-wide/system-wide committees. Assists with program initiatives such as new practice protocols or new house-wide/system-wide programs. Assists leaders to deploy registry or process improvement initiatives related to new documentation processes for physician and nursing teams. Assists with comprehensive chart review when clinical judgment is required, to assess potential outcome improvement strategies with the interdisciplinary team.
• Educates physicians, staff, and leaders in the use of registry data to support and implement Evidence based practice initiatives and strategies Builds collaborative partnerships to promote and support research and outcomes studies of patient care. Serves as a liaison between clinical improvement teams and analytical staff, and partners with analytical staff to identify trends, patterns, and areas for improvement and assist with quality improvement initiatives as appropriate.
• Evaluates clinical practices in light of national standards and benchmarks. Interacts with the medical staff to obtain and provide pertinent information for the QI Committees In partnership with providers, establishes, monitors, and evaluates use of clinical protocols, standards of care, practice guidelines, policies and procedures within clinical specialty.
• Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.). Ensures privacy and security of information entrusted to their care. Uses company business assets and information resources for management-approved purposes only. Adheres to all information privacy and security policies, procedures, standards, and guidelines. Promptly reports information security incidents to the Chief Privacy Officer.
• Other Duties as Assigned.

• Engages in population appropriate communication. Has knowledge of growth and development milestones and tasks. Gives clear instructions to patients/family regarding treatment. Involves family/guardian in the assessment, initial treatment and continuing care of the patient. Identifies any physical limitations of the patient and deploys intervention when necessary.
• Recognizes and responds appropriately to patients/families with behavioral health problems. Interprets population related data and plans care appropriately. Identifies and responds appropriately to different needs resulting from, unique psychological needs or those associated with religious / cultural norms. Performs treatments, administers medication or operates equipment safely. Recognizes and responds to signs/symptoms of abuse or neglect.
• Subject matter expert for assigned primary data registries and maintains working knowledge of secondary registries as assigned. Performs concurrent and retrospective reviews of patient medical records for appropriateness, protocol compliance, appropriate variances and other review activities including monitoring related to registry measures and regulatory submission requirements. Analyze and evaluates data and clinical information to identify performance and quality issues and trends.
• Maintains data dictionary of defined outcome measurements, terms, and calculations. Inputs patient data into specialty registry databases, audits data for completeness and accuracy, and generates data files for review and submission, Ensures and facilitates compliance with protocols and documentation requirements, which may include face-to-face communications, phone communications, and discussion with physicians and clinical staff.
• Reports progress of data abstraction efforts routinely to registry manager and assists in coordination to ensure reporting deadlines are met.
• Establishes and produces quarterly, monthly, and other scheduled reports in a timely manner. Acts as a liaison with external vendors as appropriate. Establishes data integrity auditing process Stays current with knowledge of industry trends to understand key clinical and healthcare registry related issues i.e. workshops, webinars, literature, etc.
• Competent using Epic and computer related registry applications Assists and supports peer review activities, when appropriate. Acts as a resource for new personnel.
• Participates in implementation of standardized clinical practices and criteria at the system and facility level. Develops and analyzes data for administrative and clinical decision making related to clinical performance of expected practices. Identifies patient safety issues, events, trends and deviations from expected clinical practices.
• Completes special studies and projects as requested. Collaborates with medical staff and service lines and associated care process models on hospital-wide/system-wide committees. Assists with program initiatives such as new practice protocols or new house-wide/system-wide programs. Assists leaders to deploy registry or process improvement initiatives related to new documentation processes for physician and nursing teams. Assists with comprehensive chart review when clinical judgment is required, to assess potential outcome improvement strategies with the interdisciplinary team.
• Educates physicians, staff, and leaders in the use of registry data to support and implement Evidence based practice initiatives and strategies Builds collaborative partnerships to promote and support research and outcomes studies of patient care. Serves as a liaison between clinical improvement teams and analytical staff, and partners with analytical staff to identify trends, patterns, and areas for improvement and assist with quality improvement initiatives as appropriate.
• Evaluates clinical practices in light of national standards and benchmarks. Interacts with the medical staff to obtain and provide pertinent information for the QI Committees In partnership with providers, establishes, monitors, and evaluates use of clinical protocols, standards of care, practice guidelines, policies and procedures within clinical specialty.
• Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.). Ensures privacy and security of information entrusted to their care. Uses company business assets and information resources for management-approved purposes only. Adheres to all information privacy and security policies, procedures, standards, and guidelines. Promptly reports information security incidents to the Chief Privacy Officer.
• Other Duties as Assigned.