JOB PURPOSE AND OVERVIEW

Oversee the daily operations of the jury office for all divisions of the Lucas County Common Pleas Court and the Toledo Municipal Court. This position ensures efficient administration of the jury selection process and compliance with applicable laws and regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITION

The following duties indicate the general nature and level of work performed by this position. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of this position. Other duties may be required or assigned at any time.

1. Schedule, organize, and oversee the annual jury draw for both petit and grand jurors for Common Pleas and Toledo Municipal Court.
2. Coordinate the summoning of prospective jurors from designated registration lists.
3. Manage the qualification, exemption, and excusal process for prospective jurors.
4. Maintain accurate jury pool records and ensure adequate jury availability for trials.
5. Process requests for deferrals, hardship excusals, and disqualifications.
6. Schedule and assign jurors to courtrooms based on trial calendars and judge requirements.
7. Oversee jury assembly room operations and ensure a professional, welcoming environment.
8. Coordinate jury orientation sessions and provide information about jury service.
9. Ensure compliance with federal, state, and local jury management statutes and court rules.
10. Develop and implement jury management policies and procedures and prepare reports and statistics on jury utilization and operations.
11. Oversee jury management software and automated systems.
12. Implement improvements to streamline jury processes.
13. Serve as liaison between the court, jurors, and the public.
14. Address juror concerns and resolve issues professionally.
15. May provide coverage and back-up assistance for Court Administration.

QUALIFICATIONS AND REQUIREMENTS

1. A high school diploma.
2. Must possess keen analytical and organizational skills and the ability to function at a high level within a large, complex organization.
3. Knowledge of common office practices, procedures, and equipment.
4. Proficiency in operating a personal computer and using Microsoft Office products such as Word, Outlook, and Excel.
5. Ability to prioritize work, work independently without daily direct supervision, and manage a variety of projects simultaneously in a high-pressure atmosphere under severe time constraints.
6. Must have excellent time management skills and be highly organized and detail oriented.
7. Exceptional interpersonal skills including the ability to develop and maintain effective working relationships with Judges, other elected officials, Court employees, Law Enforcement officers, Lawyers, outside agencies, businesses, and the general public.
8. Ability to maintain sensitive and confidential information.
9. Creativity and ability to conceive and implement innovative approaches to solve problems and meet objectives.
10. Ability to recognize the need for change and respond with flexibility to changing program demands, propose solutions, and ensure that solutions are implemented.
11. Ability to effectively and professionally communicate verbally and in writing in English to diverse audiences, and to produce concise, error-free documents and reports.
12. Must be conscious of and sensitive to the diversity within the Court’s jurisdiction and be able to interact professionally with this diverse population of people from many different geographic, socioeconomic, religious, racial, and ethnic backgrounds on a regular basis.
13. Professional appearance and demeanor appropriate for a representative of elected officials.
14. Demonstrated dependability, reliability, and excellent attendance record.
15. Patience, objectivity, maturity, effectiveness under stress, initiative, adaptability, leadership, and sound judgment.

Additional consideration will be given to applicants who have any of the following qualifications: Experience working in a court environment; Associates degree in Secretarial Science, Business, or related areas.

The qualifications and requirements listed above are guidelines for selection purposes. Alternative qualifications may be substituted if considered by the Court to be sufficient to demonstrate the ability to perform the essential duties of the position.

COURT EXPECTATIONS OF EMPLOYEE

In completing the duties and responsibilities of this position, the Court expects the incumbent will adhere to all Court policies, guidelines, practices and procedures; act as a role model both inside and outside the Court; perform duties as workload necessitates in a timely, accurate and thorough manner; be conscientious about meeting department productivity standards; and communicate regularly with supervisor about department issues.

AT-WILL EMPLOYMENT

The individual holding this position is an at-will employee and serves at the pleasure of the Court; employee is not in the classified civil service system and is not a member of a bargaining unit. The Court is an Equal Opportunity Employer and does not discriminate on the basis of race; color; religion; sex; gender or gender identity; sexual orientation or identity; national origin (ancestry); age (40 or older); citizenship; marital status; pregnancy, childbirth or medical condition related to pregnancy or childbirth; military status (past, present, or future); non-disqualifying disability; genetic information; and all other classes and conduct protected by Ohio, federal, and local law.