JOB SUMMARY

The Accounting & Administrative Specialist will perform a variety of tasks. These duties include but are not limited to accounts payable/receivable, support of the accounting and onsite staff, data entry, and customer service with vendors/customers/contractors. In addition, the person in this role will be expected to work with the upmost confidentiality due to the information he/she will be exposed to. The Accounting & Administrative Specialist will be expected to work professionally and have the ability to accurately perform very detailed tasks in a timely manner.

PRINCIPAL DUTIES & RESPONSIBILITIES

1.

Accounting - (50%)

• Enters and maintains Onsite accounts payable vendors in accounting system
• Enters Onsite vendor and subcontractor invoices
• Issues Purchase Orders

• Follows up on past due accounts receivables
• Reviews payroll
• Processes monthly tax payments
• Processes intercompany invoices
• Updates departmental budgets monthly
• Records cash receipts
• Processes I099s annually
• Follow up with vendors on expires COIs

2.

Administration – (50%)

• Ensures that Onsite timesheets are received weekly and entered correctly
• Seek out missing timesheets

• Reconcile PTO requests weekly between accounting and payroll systems

• Processes background check requests

• Assist new hires with Concur set up

• New hire set up in accounting system
• Processes I9s for new hires

QUALIFICATIONS

Education/Experience

• Associate degree or higher
• 2-4 years in a related accounting/administrative role

Licenses/Credentials/Certifications

• N/A

Skills/Specialized Knowledge/Abilities

• Outlook
• Excel
• Workday preferred
• Data Entry experience
• MS Teams

WORKING CONDITIONS

Tools and Equipment Used

• Computer
• Scanner
• Printer

Travel

• None

Physical & Mental Demands

• Frequently required to sit at a desk/workstation for long period of time
• Ability to work at a computer terminal for extended periods of time
• Digital dexterity and hand/eye coordination in operation of office equipment
• Light lifting and carrying of supplies, files, etc.
• Ability to speak to and hear employees/clients via phone or in person
• Body motor skills sufficient to enable incumbent to move around the office environment
• Ability to analyze accounting reports and make recommendations
• Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, and interpret

Environment

• Work typically performed in an office setting.