Sr. Accounts Payable Specialist

Job Title: Sr.Accounts Payable Specialist Reports To: Accounting Manager FLSA Status: Non-Exempt Status: Full-Time Department: Accounting and Finance Location: Akwesasne, NY 13655 Company Overview Tarbell Management Group (TMG) is a proud Mohawk family-owned enterprise dedicated to its mission of empowering economic sovereignty for Tribal Nations and trusted partners. TMG has grown from a small local business into a diversified organization serving Indian Country and beyond, with operations spanning petroleum wholesale and transportation, convenience and restaurant services, tobacco manufacturing, brand management and national distribution and shared services. Our Core Values TMG offers a competitive total rewards package that includes medical, dental, and vision coverage, a 401(k) with company match, paid time off, Holidays, telemedicine access, optional Aflac coverage, and other employee benefits that support work-life balance and well-being. JOB SUMMARY: TheSr.Accounts Payable (AP)Specialistplaysa key role in supporting TMGsmulti-entityfinancial operations by processing vendor invoices, ensuringaccuratedisbursements, andmaintainingclean vendor records. This position workscollaboratively with Operations, Purchasing, and other internal teamsto resolve discrepancies and uphold strong internal controls.A major focus of the AP Associate role is supporting TMGs shift from manual, paper-basedprocesses tofully digital, automated workflows. The individual in this role will actively contribute toprocess improvement, system optimization, and the adoption ofAI enabledtools, helping build a modern, efficient, and scalable AP function. This position upholds TMG Mission and Core Values. This position requires exceptional communication, relationship-building, and organizational skills. Primary Responsibilities (includes but is not limited to): Accounts Payable Processing & Reporting Validate and process vendor invoices using requiredthree-waymatch(PO, receiving, invoice)ensuring accuracy.Understand the chart of accountsto classify and code invoices appropriately tothe GL.Prepare and initiate vendor payments (check, ACH, wire) in alignment withapproval ofmatrices and internal controls.Maintainaccuratevendor records, including W9s and compliance documentation, ensuring full audit readiness.AssistwithAPrelatedaccruals andmonth endreconciliation schedules.Administerand leadthe employee expense reimbursement process throughConcur, ensuring policy compliance andaccuratedigital documentation. Internal Controls & Compliance Ensure adherence to internal controls governing purchasing, invoice approval, anddisbursement ofworkflows.Support internal and external audit requests with complete, electronic documentation.Identifygaps or inconsistencies in AP processes and escalate risks as needed. Operational Partnership & Service Excellence Collaborate with Operations, Purchasing, Retail, and other departments to resolve invoice discrepancies, missing documentation, or coding issues.Providetimelyvendor support andassistwith improvingcross departmentAP workflows. Process Optimization, Systems Improvement & Automation LeadAP modernization efforts by transitioning frompaper-dependentprocesses to fully electronic, digitally archived workflows.Leadin ERP upgrades, AP automation initiatives, OCR/AI enabledinvoice capture tools, and workflow routing enhancements.Identifyopportunities to reduce manual work, eliminatebottlenecks, improve data accuracy, and streamline processes.Leadin documenting new AP procedures, SOPs, and digital workflow guidelines.Support testing and validation of new software releases or system integrations. Minimum Qualifications 3-5years of accounts payable or transactional accounting experienceHigh attention to detail with ability to managehigh-volume, fast pacedworkflowsProficiencywith accounting systems and Microsoft OfficeAbility to follow internal controls andmaintainconfidentiality Preferred Qualifications: Experience with ERP or AP automation tools (OCR, AI enabledsolutions, workflow approvals)2 or 4 yeardegreein accounting, financeor business managementExperience transitioning frompaper basedto electronic systemsFamiliarity with purchasing workflows, invoice matching, orhigh-volumevendor environmentsExperienceworkingwith multi-entity or high transaction environmentsExperience working within Native American territoriesor Tribal communities. Physical & Work Environment Requirements Primarily sedentary work performed in an office environment, with extended periods of sitting and working at a computerRegular use of hands and fingers tooperatea computer, keyboard, calculator, and other office equipmentOccasional standing, walking, bending, or reaching in the office environmentVisual acuityrequiredto review financial data, reports, spreadsheets, and system dashboards with attention to detail and accuracyAbility to concentrate for extended periods while analyzing complex financial information, reviewing reconciliations, and overseeing reporting activitiesCapability to manage multiple priorities and deadlines during month end close, audits, and strategic initiatives end close, audits, and strategic initiatives