Office Manager & Executive Assistant

NYC- Flatiron District (W 23rd St)

Are you a highly organized multitasker who thrives in a fast-paced, dynamic environment? We're looking for an experienced Office Manager & Executive Assistant to play a key role in ensuring our workplace runs smoothly while directly supporting our Executive Leadership Team.

In this role, you'll oversee the day-to-day operations of our office, manage relationships with vendors and internal teams, and act as a strategic partner to our CEO. You'll be the go-to person for keeping things organized, efficient, and running with a touch of creativity and professionalism.
What You'll Do

• Oversee general office operations, including supplies, vendor management, and facilities coordination.
• Greet visitors, manage calls, and handle correspondence warmly and professionally.
• Act as a central communication hub for internal teams and external partners.
• Provide high-level administrative support to the CEO.
• Serve as a key liaison for the CEO, ensuring smooth communication and follow-through across teams.
• Coordinate calendars, meetings, travel, and expense reporting for the CEO.
• Partner with HR and IT to manage onboarding/offboarding logistics, workspace setup, and access.
• Manage office and event-related supplies.
• Help plan and execute meetings, team events, and company gatherings.
• Foster a positive, organized, and employee-friendly office environment.
• Take on other administrative projects and responsibilities as needed.

What You'll Bring

• 2+ years of experience in office management, executive support, or project management.
• Exceptional organizational and project management skills with a strong eye for detail.
• Professionalism and discretion when handling confidential information.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite; familiarity with travel, calendar, or expense tools is a plus.
• A proactive, solutions-oriented mindset with the ability to work both independently and collaboratively.

Why Join Us

You'll be part of a collaborative team that values initiative, creativity, and operational excellence. This is a great opportunity to make a meaningful impact on the daily operations of a growing organization while partnering closely with top leadership.

If you're ready to bring structure, energy, and strategic support to a fast-moving environment, we'd love to hear from you.
Apply now!