Join Mizuho as an Executive Assistant!

In this role you will support the Head of Front Office, the Head of Enterprise Controls and select other IT executives. The primary responsibilities are supporting IT management with day-to-day administrative duties. Must be able to be in the office two days a week, and able to come in on other days upon request.

Principal Duties and Responsibilities:

• Support senior IT management executives
• Manage recurring meetings
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Calendar maintenance, including scheduling meetings, appointments, speaking engagements
• Facilitate visitors (site access, greeting)
• Make travel arrangements
• File expenses
• Collaborate/coordinate with other IT administrative team members
• Answer phone lines, screen calls
• Assist in other administrative support tasks as assigned by management
• Arrange for printing and binding of presentations
• Coordinate communications among management
• Manage general office needs such as ordering supplies and mail distribution
• Manage conference room reservations
• Assist visiting IT colleagues from other regions (desk, meetings, conf rooms, restaurant reservations)
• Make restaurant reservations
• Handle requests for printing, faxing, mail/overnight packages, copying, filing (all rare)
• Manage contacts (e.g. Outlook)

Additional responsibilities include:

• Coordinate seating moves upon direction (iOffice)
• Requesting site access (e.g. security badges)
• Coordinating shared site permissions (e.g. SharePoint)
• Providing backup coverage for other administrative professionals

Qualifications

• Eligible to work in the USA
• At least 5-7 years of Administrative Assistant experience within Financial Services
• Prior experience supporting an IT executive preferred
• Intermediate Microsoft Copilot, Word, Excel and PowerPoint proficiency required
• Well-developed interpersonal skills
• Enthusiastic, self-motivated, team oriented, works well under pressure
• Time management and multitasking skills required
• Excellent verbal and written communication skills
• Willingness to assist in duties called upon at last minute notice
• Willingness to undertake new tasks
• Must be able to work well with the administrative support team

The expected base salary ranges from $70k-$90k. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

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