Mailroom Clerk
Maximus
Location: Albany, NY 12201, US
Employment Type: FULL_TIME
Industry: Advertising and Public Relations
Occupational Category: 13-0000.00 – Business and Financial Operations
Posted: Thursday, 27 August 2026
Valid Through: Saturday, 26 September 2026
Job Description
Maximus is hiring a Mailroom Clerk in Albany, NY. This is a full-time position.
Essential Duties and Responsibilities:
- Process incoming and outgoing mail.
- Prepare mail, such as applications, returned mail and verification documents for scanning.
- Print documents for outbound mailing and prep and scan.
- Create batches to prepare for transition to document scanning, including using appropriate separator sheets. Image documents using scanners. Store documents after scanning in controlled secure storage room.
- Operate mailroom equipment including letter opener, sorter, shredder, postage meter, imaging/scanning equipment, etc.
- Images documents using scanners.
- Conducts quality reviews of work to ensure accuracy and relays feedback to supervisor.
- Processes paper applications and verification documentation for health care coverage.
- Attends meetings and trainings as requested and maintains up-to-date knowledge of all programs and systems.
- Accurately reports task completed and hours worked.
- Ability to identify departmental risk and escalate to management.
- Routes technical issues to management.
- Maintains an understanding of the Enrollment and Eligibility processes and policies.
- Maintains updated knowledge of project and corporate policies and procedures as referenced in the employee manual and other desk procedures for the position.
- Responsible for adhering to established safety standards.
- Must be able to remain in a stationary position for an extended period of time.
- Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds.
- Work is constantly performed in an office environment.
- Performs other duties as assigned by management.
Minimum Requirements
- High school diploma or GED required and 0-2 years of relevant professional experience required, or equivalent combination of education and experience.
- Must reside within a 100 mile radius of Albany, NY.
- Must be willing and able to work onsite in Albany, NY.
- Must be willing and able to work a shift between 8: 00am-5: 00pm EST, Monday-Friday.
Preferred Skills and Qualifications
- Ability to perform comfortably in a fast-paced, deadline-oriented work environment.
- Ability to successfully execute many complex tasks simultaneously and ability to work as a team member, as well as independently.
- Ability to follow instructions and perform repetitive tasks.
- Position may require ability to bend and lift moderate weight.
- Previous Mailroom experience.
- General PC/keyboarding skills.
- Experience using Mailroom equipment such as cutter, jogger, postage machine, etc.
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews, -please contact People Operations at applicantaccom@maximus.com.
Minimum Salary
$
17.75
Maximum Salary
$
17.75
- Process incoming and outgoing mail.
- Prepare mail, such as applications, returned mail and verification documents for scanning.
- Print documents for outbound mailing and prep and scan.
- Create batches to prepare for transition to document scanning, including using appropriate separator sheets. Image documents using scanners. Store documents after scanning in controlled secure storage room.
- Operate mailroom equipment including letter opener, sorter, shredder, postage meter, imaging/scanning equipment, etc.
- Images documents using scanners.
- Conducts quality reviews of work to ensure accuracy and relays feedback to supervisor.
- Processes paper applications and verification documentation for health care coverage.
- Attends meetings and trainings as requested and maintains up-to-date knowledge of all programs and systems.
- Accurately reports task completed and hours worked.
- Ability to identify departmental risk and escalate to management.
- Routes technical issues to management.
- Maintains an understanding of the Enrollment and Eligibility processes and policies.
- Maintains updated knowledge of project and corporate policies and procedures as referenced in the employee manual and other desk procedures for the position.
- Responsible for adhering to established safety standards.
- Must be able to remain in a stationary position for an extended period of time.
- Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds.
- Work is constantly performed in an office environment.
- Performs other duties as assigned by management.
Minimum Requirements
- High school diploma or GED required and 0-2 years of relevant professional experience required, or equivalent combination of education and experience.
- Must reside within a 100 mile radius of Albany, NY.
- Must be willing and able to work onsite in Albany, NY.
- Must be willing and able to work a shift between 8: 00am-5: 00pm EST, Monday-Friday.
Preferred Skills and Qualifications
- Ability to perform comfortably in a fast-paced, deadline-oriented work environment.
- Ability to successfully execute many complex tasks simultaneously and ability to work as a team member, as well as independently.
- Ability to follow instructions and perform repetitive tasks.
- Position may require ability to bend and lift moderate weight.
- Previous Mailroom experience.
- General PC/keyboarding skills.
- Experience using Mailroom equipment such as cutter, jogger, postage machine, etc.
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews, -please contact People Operations at applicantaccom@maximus.com.
Minimum Salary
$
17.75
Maximum Salary
$
17.75
Education Requirements
high school
Skills
Please see the job description for required or recommended skills.
Benefits
Please see the job description for benefits.
Index requested: 08/27/2026 04:07:50 • Indexed: 08/27/2026 04:07:50