Corporate Office Coordinator - NYC

Competitive triathletes and passionate bakers, Pam Weekes and Connie McDonald left their careers to open a small bread shop in New York City in 1995 Levain Bakery. One day, they baked a BIG chocolate chip walnut cookie as energy for triathlon training. At Levain, a batch of these 6-ounce cookies flew off the shelves, and an icon was born. The cozy shop on West 74th Street became a neighborhood favorite and a destination for epicurious visitors from around the world, hungry for the cookie. From the start, Pam, Connie, and the team baked everything fresh on-site each day, donating the days leftovers to charity and we still do, nearly 30years later. Today, Levain has bakeries across the country (with more to come!), plusecommercegift boxes to treat cookie lovers in every state. Our Vision: To give rise to lifelong memories Our Mission: To bring together people who treat their work and the craft of baking and all who come to visit with great care. Every day, we strive to embody our companys five core values: Welcome All- We are all in it togetherWork Hard and Be Kind-We pull our weight, we do our best, and take care of each otherLead with Heart- We operate with empathy and integrityRise Up- We take initiative to make things betterSavor It- We are present and find the fun! THE ROLE: OfficeCoordinator The Office Coordinator keeps the day-to-day operations of the office running smoothly and supports the broader team with logistics, organization, and administrative follow-through. This hourly role covers a mix of responsibilities from restocking and inventory to light office duties and periodic expense administration and serves as a point of contact for both internal team members and external visitors or vendors. The Office Coordinator is often the first impression of Levain's corporate office, and brings professionalism and a genuine willingness to help to everything they do. WhatWereLooking For Highly organized with strong attention to detail and follow-through on tasks big and smallComfortable managing multiple priorities at once without losing track of detailsExcellent customer service instincts warm, professional, and collaborativeStrong written and verbal communication skillsHigh level of discretion and sound judgment when handling confidential or sensitive informationProactive and resourceful comfortable figuring things out and anticipating needs before being askedReliable and punctual, with a strong sense of ownership over the office environmentComfortable with light physical tasks associated with restocking and inventory managementEmbody and promote the values and standards of Levain Bakery Job Responsibilities: General Office Administration Keep common areas and office spaces organized, presentable, and stocked.Support leadership and team members with light administrative tasks as needed. Serve as a point of contact for internal and external stakeholders, demonstrating excellent customer service and professionalism in all interactions. Handle travel and expense administration tasks, including processing receipts, coding expenses, and assisting with reconciliation. Maintain accurate and organized records to support timely expense reporting. Inventory & Restocking Monitor and restock office and pantry supplies on a regular basis.Track inventory levels and place or coordinate orders to avoid shortages.Organize storage areas to keep supplies accessible and accurately accounted for. Meeting & Event Coordination Coordinate and organize meetings, conferences, and special events, including scheduling, venue booking, catering, and logistics.Communicate event details clearly to attendees and vendors, and troubleshoot day-of logistics as needed. Requirements: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.13+ years of experience in an office administration, coordination, or customer-facing support role preferred.Part time availability; Ability to work a total of 24 hours per week with flexible scheduling across mornings, nights, and weekends.Proficiency in Microsoft Office (Word, Excel, Outlook) required.Experience with inventory tracking or basic expense reporting tools a plus.Ability to lift and move light supplies up to 15+ pounds.Availability to work on-site based on business needs.Read and communication in English, both verbally and in writing. Compensation & Benefits: $23$27/hourPaid Time Off 401K with Company MatchAdditional supplemental benefits: Commuter Benefits, Employee Assistance Program, Bike-Share Reimbursement We are committed to fostering a diverse, inclusive, and equitable workplace where all employees feel valued and empowered to contribute their unique perspectives.