SALARY RANGE: $75, 000 - $85, 000

PRIMARY RESPONSIBILITY:

The Executive Administrative Assistant provides high-level administrative support to the Bank’s Executive and the Senior Management Team. This role is responsible for managing complex calendars, coordinating board and leadership meetings, supporting strategic planning efforts, and serving as a liaison with board members, shareholders, and other stakeholders. The ideal candidate is highly organized, discreet, proactive, and capable of managing multiple priorities in a fast-paced environment.

Essential Functions

Investor Relations

• Act as point-of-contact for shareholders, sub-debt investors, and partnership stakeholders.
• Coordinate quarterly and annual reporting, dividend letters, and tax-related communications.

Insider & Affiliate Compliance

• Own Insider Policy and reporting processes.
• Ensure accurate and compliant documentation and approvals.

Board & Committee Support

• Coordinate logistics for Board and Board Committee meetings including scheduling, materials, refreshments, and IT support.
• Act as primary liaison for Board members for administrative and technical needs.
• Prepare Board books and first drafts of meeting minutes.
• Track Board attendance and fees; manage Board Effect software.

Corporate Governance & Finance Support

• Serve as Assistant Corporate Secretary for Bank and BHC.
• Maintain corporate records and support documentation retention.
• Administer and document stock transactions and off-cycle Board approvals.
• Provide audit and exam support related to corporate records.

Executive Support

• Manage calendars, travel arrangements, and expense reporting for Executive Officers
• Draft correspondence, meeting follow-ups, and thank-you letters on behalf of executives.
• Assist with strategic and annual planning logistics and documentation.
• Facilitate planning and logistics for bank-wide meetings and leadership sessions.
• Develop and maintain organizational systems and produce regular reports.
• Provide audit and exam support and assist in contract review processes.

Senior Management Team Support

• Schedule and support weekly/monthly leadership meetings and annual planning sessions.
• Compile agendas, take minutes, and ensure follow-up actions.
• Support professional development planning and performance calibration sessions.
• Facilitate internal communications and employee event planning.
• Other duties as assigned

Education and Experience Requirements

Bachelor’s degree (Business Administration, Communications, or related field) and a minimum of 5 years of experience supporting senior executives in a corporate environment, or the equivalent combination of education and experience.

• Experience with board relations, corporate governance, and investor communications strongly preferred.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with Board Effect or similar board management software is a plus.

Key Competencies

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism in handling confidential information.
• Ability to manage multiple priorities and stakeholders simultaneously.
• Proactive problem-solving and decision-making capabilities.
• Strong interpersonal skills and ability to work collaboratively across departments.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to use hands or fingers, handle, or feel and reach with hands and arms. The employee frequently is required to stand, sit, climb or balance, and talk or hear. The employee regularly is required to walk and stoop, kneel, crouch, crawl, and climb stairs. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

The work environment is indoor and climate controlled. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Genesee Regional Bank is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, veteran status, or any other basis protected by applicable federal, state or local law.

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AT ANY TIME

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.