Associate, Project Scheduler

Description

About Alvarez & Marsal

Alvarez & Marsal (A& M) is a global consulting firm with over 10, 000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A& M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A& M.

The Team

Under the direction of the Deputy Project Director/Project Director, the incumbent will support project planning and scheduling activities, including maintaining and updating project schedules, tracking progress, and monitoring key milestones and deliverables. The role will focus on maintaining accurate schedule information, coordinating with project teams to obtain updates, identifying schedule variances, and supporting project progress reporting and schedule management throughout the project lifecycle.

This is a full-time, on-site position with a start date as soon as possible. The role is expected to continue until project completion, currently anticipated in Q4 2028. An Alvarez & Marsal (A& M) Services Agreement will be used as the form of contract for this role.

How you will contribute

• Assist in developing, maintaining, and updating project schedules and activity trackers using Microsoft Excel, ensuring alignment with project activities, work orders, inspections, and equipment readiness.
• Collect, consolidate, and maintain project progress data, schedule updates, and supporting documentation from various departments and project teams.
• Track planned versus actual progress, identify schedule variances, and communicate potential delays or issues to the project team.
• Support the preparation of weekly and monthly progress reports, schedule summaries, dashboards, and presentations.
• Coordinate with engineering, procurement, construction, commissioning, maintenance, and operations teams to obtain progress updates and facilitate timely information flow.
• Assist in tracking key project milestones, deliverables, activities, and performance indicators.
• Maintain accurate and up-to-date schedules, spreadsheets, trackers, logs, and reporting records.
• Support the identification of schedule risks, upcoming activities, and potential resource or equipment constraints.
• Verify project data and assist in reconciling information to ensure accuracy and consistency across reports and tracking tools.
• Assist with improving scheduling, tracking, and reporting processes, templates, and tools.
• Ensure compliance with applicable project procedures, reporting requirements, and site standards.
• Perform other duties as assigned.
• This is a full-time, on-site position requiring regular interaction with project teams and site personnel.

Qualifications

• Post-secondary education in engineering, project management, construction management, business administration, or a related field is preferred.
• 0-3 years of relevant experience in project coordination, planning, scheduling, or project administration. Recent graduates with relevant education and a willingness to learn are encouraged to apply.
• Basic knowledge of project scheduling principles, including activity sequencing, durations, dependencies, milestones, and progress tracking.
• Proficiency in Microsoft Excel, with the ability to maintain schedule trackers, update activity status, organize project data, and prepare basic progress reports.
• Familiarity with Microsoft Project, Primavera P6, or other project scheduling software is considered an asset but is not required.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and follow up on outstanding information.
• Basic analytical and problem-solving skills, including the ability to identify discrepancies and communicate schedule updates clearly.
• Effective written and verbal communication skills and the ability to work collaboratively with multidisciplinary teams.
• Ability to manage competing priorities, meet reporting deadlines, and work effectively in a site-based environment.
• Willingness to learn new scheduling tools, project controls processes, and reporting methods.
• Valid driver's license required.

Health, Safety, and Environmental Requirements

• Adheres to all applicable health, safety, and environmental requirements.
• Demonstrates a strong commitment to safe working practices.
• Wears required personal protective equipment (PPE) at all times while in the production environment.
• Remains alert and observes, corrects, and reports unsafe conditions.
• Follows applicable operating procedures and complies with all regulatory requirements and site safety standards.

A& M Leadership Principles

• Prioritizes health, safety, and environmental responsibility, supporting a work environment where employees and project personnel can perform their duties safely.
• Treats colleagues, clients, contractors, and stakeholders with professionalism and respect.
• Supports the development of colleagues by sharing knowledge, encouraging continuous learning, and contributing to a collaborative team environment.
• Demonstrates accountability for individual decisions, commitments, and behaviors while maintaining high standards of professional integrity.
• Exercises sound judgment when managing competing priorities, resolving issues, and supporting timely project decisions.
• Works collaboratively across multidisciplinary teams to achieve project objectives and deliver results for clients.
• Demonstrates a commitment to efficiency, resource optimization, and disciplined project execution.
• Identifies opportunities to improve project controls, scheduling, reporting, and operational processes.
• Maintains a results-oriented mindset, emphasizing quality, accuracy, responsiveness, and continuous improvement.
• Represents Alvarez & Marsal professionally in interactions with clients, contractors, project personnel, and other stakeholders.

A& M Core Competencies

• Results Orientation: Demonstrating accountability, initiative, and a commitment to delivering accurate, timely, and high-quality work that supports project objectives.
• Analytical and Problem-Solving Skills: Evaluating project information, identifying discrepancies and schedule variances, and supporting practical, data-driven solutions.
• Collaboration and Teamwork: Building effective working relationships across multidisciplinary teams and facilitating the timely exchange of project information.
• Client Service and Professionalism: Maintaining professional relationships, responding effectively to project needs, and supporting the delivery of high-quality client service.
• Integrity and Accountability: Acting ethically, maintaining accurate records, honoring commitments, and taking responsibility for assigned duties and deliverables.
• Continuous Improvement: Identifying opportunities to enhance scheduling practices, reporting tools, data quality, and project controls processes.
• Adaptability and Learning: Demonstrating a willingness to learn new tools, processes, and methods while adapting to changing project priorities and requirements.

Your journey at A& M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A& M. The possibilities are endless for high-performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD& D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A& M's benefits programs.

The salary is $85, 00 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A& M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.