Description

About Alvarez & Marsal

Alvarez & Marsal is a premier independent global professional services firm specializing in providing turnaround management, restructuring, performance improvement and corporate advisory services. Our talent drives our success, resulting in our growing Disputes and Investigations practice becoming one of the most respected in the industry. From the boardroom to the courtroom, the firm delivers a wide array of solutions to contentious situations by drawing on the deep skills, diverse disciplines and experiences of its professionals. We are recognized by Global Arbitration Review as one of the leading firms of independent experts for arbitration and considered a top three firm by Who's Who Legal based on the number of experts across the globe. Our clients include major banks, leading law firms, private equity firms and well-known corporations and upper-mid-sized companies.

The Team

The Administrative Assistant provides essential support to the Executive Assistant and team, facilitating client engagement, department operations, and personnel activities.

How you will contribute

This is a hybrid position requiring 3 days per week in the office.

Responsibilities:

• Expense & Time Management: Prepare, reconcile, and submit accurate expense reports and timesheets in a timely manner.

• Travel Coordination: Arrange travel logistics, including flights, hotels, car services, and travel documentation management.

• Calendar & Meeting Support: Manage executive calendars, schedule meetings/events, and organize conference calls.

• Communication & Email Management: Assist with email prioritization, follow-ups, and departmental communication. Go through inbox and prioritize

• Subcontractor Administration: Coordinate the setup of subcontractors and monitor their payment processes.

• Onboarding & Compliance: Assist with new hire onboarding and track Continuing Professional Education (CPE) requirements.

• General Administration: Provide comprehensive office support, including handling sensitive documents, greeting visitors, and answering phones.

• Project Assistance: Collaborate on team projects, provide ad hoc support, and execute special assignments as needed.

Qualifications

• Bachelor's degree in a relevant field is preferred but not required.

• 1-3+ years of administrative experience within professional services, consulting, legal, or corporate environments.

• Advanced skills in Microsoft Office (Excel, Word, Outlook, PowerPoint); Concur experience is a plus.

• Proven ability to handle sensitive and confidential information with high discretion.

• Exceptionally organized with strong attention to detail and consistent follow-through.

• Ability to manage multiple priorities, meet deadlines, and keep projects moving efficiently.

• Strong written and verbal communication skills for professional interaction.

• Proactive and resourceful, taking ownership of tasks, and working independently in a fast-paced environment.

• Comfortable collaborating with team members and building professional relationships at all levels.

• Eager to learn, open to feedback, and flexible regarding hours based on team needs.

Your journey at A& M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A& M. The possibilities are endless for high-performing and passionate professionals.

Full-time Positions and Part-time Positions Over 30 hours

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD& D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A& M's benefits programs.

The salary range is $55, 000 - $70, 000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A& M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

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