Construction Executive Assistant

🗂️ Keep Our Operations Running Smoothly – Join All Boro Inc. as a Construction Executive Assistant! 🗂️

Position Title: Construction Office Manager

Company Name: All Boro Inc.

Pay Range: $60, 000 – $85, 000 per year + performance bonuses

Employment Type: Full-Time

Location: Amityville, NY

Industry: General Construction (Commercial, Industrial, Government or Federal)

Job Overview:

All Boro Inc. is seeking a highly organized and authoritative Construction Office Manager to oversee, streamline, and optimize daily administrative operations at our Amityville, NY headquarters. As the backbone of our internal office systems, you will ensure smooth communication, efficient record-keeping, and proactive support for our growing field and executive teams.If you are a hard-working, detail-oriented professional with sharp intelligence and proven leadership in managing office teams, we want to hear from you. This is a full-time, onsite position with broad responsibility for maintaining order, efficiency, and policy enforcement in a dynamic construction and restoration business environment. While not responsible for company-wide strategic financial decisions, you will play a crucial role in operational success, staff supervision, and daily team productivity.

Who We Are:

All Boro Inc. has proudly served the Five Boroughs and Long Island for over 25 years, delivering expert restoration, remediation, and full-scale construction services to commercial, residential, and nonprofit clients. With a strong reputation, family-oriented culture, and a highly skilled team, we are known for getting the job done—right and fast. At All Boro, our people are our greatest asset, and we invest in them through training, benefits, and a positive work environment.

Key Responsibilities:

Office Management:

• Oversee day-to-day administrative and office functions, ensuring smooth internal operations at headquarters.
• Team Supervision: Supervise and support administrative staff, including assigning tasks, managing schedules, and monitoring performance
• .Data & Records: Maintain accurate records, filing systems, documentation, and client correspondence.

Coordination:

• Coordinate internal communications, office supplies, vendor services, and meeting logistics.
• Policy Enforcement: Enforce company policies, safety protocols, and standard operating procedures in an administrative context.HR Support: Assist with onboarding, employee documentation, and general HR support as needed.
• Interdepartmental Liaison: Bridge the gap between departments to support field crews and executive teams with timely information and task management.

Reporting:

• Provide reports and administrative updates to executive leadership on office-related matters.

Discretion:

• Handle sensitive company and personnel information with complete discretion and professionalism.

Qualifications

Experience:

• 5+ years of experience in office management or administrative management, preferably in construction, restoration, or related trade industries.

Leadership:

• Strong leadership, managerial, and organizational skills with a commitment to operational excellence.

Software Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office management software.

Communication:

• Excellent written and verbal communication skills.

Adaptability:

• Proven ability to manage time, prioritize responsibilities, and multitask under pressure in a fast-paced environment.

Mindset:

• Self-motivated with a proactive "get-it-done" attitude and exceptional attention to detail.

Education:

• No specific degree or certification required—your proven track record and management ability matter most.

Benefits

• Base Salary + Performance Bonuses
• Health Insurance
• Paid Time Off (Vacation, Holidays, Sick Days)Retirement Plan
• Weekly Pay Cycle
• Tech Package (smartphone or tablet)Company Events and Annual Outings
• Career Development Opportunities
• Family-Oriented Culture with Job Stability

Schedule & Location

Schedule: Full-Time, Monday – Friday

Location: Amityville, NY

Work Setting: Onsite. Candidates must be able to work reliably from our main office location Monday through Friday.

Equal Employment Opportunity (EEO) Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.